Executive Assistant / Personal Assistant / Office ...

The Kansas Public Employees Retirement System (KPERS), located in Topeka, is more than a pension system — we're a people-focused organization committed to supporting Kansas public employees throughout their careers and into retirement. We provide disability, death, and lifetime retirement benefits that protect those who dedicate their work to serving the public. Do you enjoy coordinating events and projects, and striving to create a welcoming and efficient workplace environment? The Executive Secretary serves as a trusted administrative partner to the Executive Director, Executive Staff, and KPERS Board of Trustees. As an ambassador to the Executive Director's office, the Executive Secretary is often the first point of contact for board members, staff, legislators or other stakeholders, serving as the welcoming face and voice of the organization while representing the Executive Director with professionalism, discretion, and courtesy. Executive & Administrative Support

Provide high-level administrative support to the Executive Director and Executive Staff. Professionally answer and screen phone calls, manage appointments, process mail, notarize documents, and order office supplies. Coordinate shipping and mailing services through UPS, FedEx, and USPS. Prepare and organize Board of Trustee and Committee meeting materials, agendas, and documentation according to established deadlines. Manage and maintain board materials through Diligent (board management software), ensuring accurate organization and accessibility of both electronic and printed records. Attend board meetings, provide meeting support, take minutes, and prepare draft minutes for the Executive Director. Maintain official agency records, archives, and meeting documentation in both electronic and hard-copy formats. Travel & Event Coordination

Arrange travel accommodation for KPERS staff and Board of Trustees members, including flights, hotels, rental cars, and itineraries. Process travel authorizations and expense documentation through the SMART accounting system while ensuring compliance with agency and Department of Administration procedures. Office & Facility Coordination

Support daily office operations by coordinating maintenance requests, equipment service calls, and supply management. Maintain organization and appearance of administrative spaces, supply rooms, break areas, and executive meeting rooms. Ensure office supplies and hospitality items are consistently stocked and available. Records & Special Projects

Support the agency's Freedom of Information Act (FOIA) and Kansas Open Records Act (KORA) processes by coordinating requests, correspondence, invoicing, and document delivery with agency leadership and staff. Complete special assignments and projects that support agency operations and contribute to exceptional customer service. Five years of experience in providing administrative support work to management or senior leadership. A degree in business administration, public administration, or related field may be substituted for three years of the required experience. Ability to arrange, and replenish hospitality supplies, meeting materials, and office supplies Ability to understand board and agency policies. Ability to understand state procurement and expense reimbursement procedures. Strong proofreading and document preparation skills. Proficiency in Microsoft Office products, specifically Outlook, Word, Excel, Teams and SharePoint Proficiency using Adobe PDF Proficiency in board management or document management systems Commitment to excellent customer service If those are qualities you value, we invite you to apply and become an important part of the KPERS team. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. To receive Disability Preference – applicants must apply for this job through the State of Kansas Careers Center at

View all jobs, then filter by our name – Ks Public Employees Retirement System. Learn more about claiming Disability Hiring Preference on the Kansas Department of Administration website. ( How to Claim Veterans Preference Former military personnel or their spouse that have been verified as a 'veteran'; The veterans' preference laws do not guarantee the veteran a job. To receive Veterans Preference – applicants must apply for this job through the State of Kansas Careers Center at

View all jobs, then filter by our name – Ks Public Employees Retirement System. Learn more about claiming Veteran's Preference Learn on the Kansas Department of Administration website. (