Administrative Assistant - Legal Department

Tennessee Education Association

Administrative Assistant
Legal Department

Based in Nashville, TN

Posting: August 5, 2026. 
Closing Date: Open until filled

Position Title: Administrative Assistant- Legal Department 

Employment Date: To be determined.

The Tennessee Education Association: TEA is the state's largest professional organization advocating for elementary and secondary teachers, school administrators, education support professionals, higher education faculty, and students preparing to become teachers.

The mission of TEA is to promote, advance and protect public education, the education profession, and the rights and interests of our members.

The Position: TEA Legal is an in-house law firm that, among other things, assists TEA members with a broad range of employment related issues. The candidate who fills this position will report to the Assistant Executive Director/General Counsel and will work collaboratively with TEA’s legal staff and attorneys by providing administrative support for the legal services division and serving as the central point of contact for matters that make their way to TEA Legal and the TEA Hotline. The successful candidate will also provide confidential administrative support to the Assistant Executive Director/General Counsel and TEA executive Management over a broad range of associational issues.

TEA Legal is a fast-paced environment requiring the administrative support employee to give great attention to detail, to have the ability to multi-task, to work under pressure of deadlines, and to timely complete routine and recurring administrative tasks. The employee will be exposed to confidential attorney-client matters and must adhere to a strict non-disclosure policy with respect to those confidential matters. The ability to communicate with members using poise, compassion, and professionalism is required. 

The successful candidate will need to reside in or near the Nashville area and must have a valid driver’s license and reliable transportation. Candidate’s main job location will be TEA Headquarters. The position will require participation in occasional evening and weekend Association events. 

Essential Job Functions:

• Provide administrative support to TEA’s Assistant Executive Director/General Counsel and other members of executive management.
• Provide secretarial support for TEA staff attorneys.
• Provide a variety of administrative and clerical functions including filing, office management, records management, and preparing presentations and meeting logistics.
• Answer incoming telephone calls to legal services, respond to member inquiries, and refer members to legal staff, litigation counsel, or other association staff as appropriate. 
• Assist with the Advocacy Hotline by answering calls, creating tickets, and performing other clerical duties as assigned. 
• Transcribe, draft, and proofread correspondence and legal documents for the legal staff.
• Perform basic research.
• Process monthly litigation counsel statements.
• Assist Legal Manager with internal audits and compliance-related administrative responsibilities. 
• Prepare and file liability claims with the insurance carrier and periodically follow-up to ensure claims have been processed. 
• Check membership of all potential clients and current cases in litigation; prepare and distribute dues correspondence when appropriate. 
• Coordinate, negotiate and enter into agreements with vendors in accordance with Association policies and procedures.
• Welcome and assist members, attorneys, vendors, and other visitors to the Legal Services Division while maintaining a professional and customer-focused environment. 
• Maintain, organize and update TEA governance documents.
• Provide administrative support to TEA management, committees, commissions, meetings, conferences, and other Association events.
• Consistently demonstrate and maintain a professional and positive demeanor with sound judgment in all interactions
• Other duties as assigned by management.

Qualifications/Experience:

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and able to type a minimum of 50 words per minute.
• Strong written and verbal communication skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and elected officials.
• Proactive approaches to problem-solving.
• Resourceful team-player, with the ability to work independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Preferred Competencies

• Four-year college degree is preferred
• 2+ years administrative support experience 

Salary/Benefits: TEA offers a generous and competitive salary and benefits package that is in accordance with its confidential associate staff salary schedule. Excellent fringe benefits package including family health insurance; dental, 401(k), vision and life insurance; and retirement and leave package. 

Application Procedure: 
Candidates who wish to apply may do so by submitting an application and résumé to Executive Director, Terrance J. Gibson by emailing Jessica Holmes. Applications can be found online at teateachers.org and sent to the attention of Jessica Holmes at View email address on us.fitly.work . Questions about the application process may be sent to Jessica Holmes via the email address above or the applicant can call TEA and ask for Jessica Holmes at View phone number on us.fitly.work. 

Tennessee Education Association is an equal opportunity employer. Ethnic minorities and women are encouraged to apply.

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