Director of Finance and Operations

Director of Finance and OperationsViolence Free Colorado is recognized as the state's Domestic Violence Coalition. Our mission states- "Advancing the well-being of all Coloradans through relationships free from abuse and oppression". We work at the local, state, and national level to create system-wide change by influencing policy and supporting direct service organizations with resources, training and technical assistance. We are committed to working in partnership with survivors and other anti-oppression movements to address the root causes and overlapping dynamics of violence. Violence Free Colorado has experienced significant transition over the past few years and is excited about our trajectory. We are a progressive organization fostering a workplace culture rooted in equity, transparency, liberation, and care.We are seeking a finance, operations, and grants manager to provide long-term stability for the organization. This role will evolve as we grow and will suit someone who is flexible, creative, and open to feedback. We're looking for someone who is excited about stepping into a team during a time of transition and growth. Our ideal candidate will have the ability to hold a big picture of our mission while also balancing attention to detail. This position will provide expertise in finance/grant management and will work collaboratively to support the organization's day-to-day operations. In keeping with our organizational core values, all members of our team must engage the work in a trauma-informed, culturally responsive way that centers accessibility, accountability, equity, and liberation.Essential Job FunctionsFinancial Management and LeadershipWith support from the executive director and in collaboration with the board of directors, hold primary administrative responsibility for the organization's annual budget and audit processesServe as a senior financial leader and advisor to the Executive Director and Board of DirectorsOversee all accounting and finance operations, including general ledger, account payable/receivable, payroll, reconciliations, and monthly/yearly closeoutsMonthly financial reporting including but not limited to: closing out monthly financials and providing all supporting income and expense documentation to accounting partner; monitoring and managing bank account activities, monthly financial statements, monitoring payments submitted through Stripe, and completing staff stipend voucher statements; preparing monthly financial reports and updating forecast document for presentation to/review by Finance Committee and Board of DirectorsDay-to-day fiscal management including but not limited to: completing weekly expense allocations, processing and scheduling payment on bills and invoices, organizing vendor information, reviewing recorded charges in QuickBooks, and notifying accountant of any needed changes; technical management of several tools, portals, tracking and allocation systems; lead the annual budgeting and forecasting process in partnership with Executive Director and managementSupport the development of fundraising and financial strategiesManage the annual audit and ensure compliance with GAAP and non-profit financial standardsGrant Management & Reporting:Manage all financial aspects of Federal, State and local grants/contracts, monitoring spend-down, preparing reports, maintaining restricted funding schedules, ensuring fiscal compliance with funder requirements and timely submission of financial reportsMaintain a calendar of financial responsibilities and prepare quarterly, semi-annual, and annual progress reports for grantsUpdate line-item trackers, enter financial information into QuickBooks, pull financial reports for analysis, and align financial information for grant applications and grant closeoutsCommunicate directly with external grant managers about budget modifications, amendments, and the initiation and closeout of existing grantsTechnical management of several tools including a grants dashboard and calendar, a quarterly reporting checklist, a grant tracking channel in Teams, historical voucher documents, and accompanying financial reports in QuickBooksOperations:Serve as point person for general office management including, but not limited to: managing contracts/licenses/subscriptions, serving as liaison to vendors, IT, and service providersTogether with the executive director develop, document, maintain and communicate organizational processes and administrative onboarding for staffHuman Resources:Oversee day to day HR functions, including payroll, benefits administration, compliance in coordination with external HR and benefits providersManage the administration of timesheets, expense form processes, payroll, and benefitsAssist with on-boarding, termination and on-going HR compliance in conjunction with Executive DirectorSupport culture of trust, inclusion, and accountability through fair and transparent HR practicesPartner with leadership to align organizational structure, compensation, and professional developmentMembership:In collaboration with team members, manage recruitment and retention of Violence Free Colorado members (organizations and individuals)Participate in the promotion of coalition membership, member benefits and coalition programs and servicesEnsure timely completion of administrative tasks related to new and renewing members and payment processing, coordination of membership renewals, production of membership reports, updating membership data on website and in other the Coalition Manager databaseOther Duties:Represent the Coalition by serving on approved committees and participating in national meetings and conferencesProvide staff support for other Coalition programs, membership meetings, etc. as neededSome early, late and weekend hours will be necessaryOther duties as assignedRequired QualificationsKnowledge of and experience in non-profit finance/operations including the management of complex federal and/or state grants or awardsAbility to tie together high-level strategy with on the ground implementation; understanding of how the details contribute to the big pictureExcellent communication skills. Ability to communicate complex data clearly across knowledge bases and with a variety of stakeholdersStrong organizational skills and ability to handle multiple priorities/deadlinesAbility to adapt to new situations and change focus unexpectedlyAbility to give and receive feedback in a manner that fosters healthy relationshipsExperience with Microsoft Office programs and databases, skilled with Excel and comfortable with large data set volumesUnderstanding of the issue of relationship abuse, including trends, opportunities, challenges for the field, and how domestic violence intersects with other forms of oppressionValid ID and driver license (or access to a licensed driver) is requiredDue to our funding sources, all staff must submit an I-9 at time of hirePreferred QualificationsBA, advanced degree in Accounting, Finance, Business Administration OR equivalent work experience in nonprofit management, financial management, and/or business administrationMinimum of 5 years of progressive accounting/finance experience, with at least 2 years managing Federal grant programsExperience in non-profit financial management, including restricted funds, grant reporting and grant complianceFamiliarity with Adobe Acrobat and grant systems like Zoom Grants, Flux, CORE, and JustGrants.Demonstrated success with fundraising campaignsStrong systems acumen- proficiency with QuickBooks, Microsoft.Working knowledge of HR practicesEqual OpportunityE.O.E. – Violence Free Colorado is an Equal Opportunity Employer. We do not discriminate on any protected status and enthusiastically welcome applications from people of all genders and gender expressions, all sexual orientations, members of BIPOC communities, the formerly incarcerated, and persons in/of any other protected class, such as religion, disability, marital status, veteran status, national origin, pregnancy status, or genetic status. Survivors of systemic oppression and/or gender-based violence are highly encouraged to apply. Note to potential applicants: The final candidate must have the ability to perform the majority of duties in this role. Having said that, we acknowledge that individuals who have experienced systemic oppression tend to undervalue what they can contribute to an organization. We encourage you to apply for this job if it sounds like a good fit for you, even if you aren't confident, you meet every single one of the requirements.BenefitsAnnual Salary $85,000-$100,000 Benefits: Generous paid holiday, vacation time, and sick pay; CO-FAMLI; 100% coverage (employer paid) medical/dental/vision; IRA with 3% employer match; RTD EcoPass; monthly internet stipend; 36-hour work week with flexible and remote work