Firm Administrator

Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required Lead operational strategy, financial stewardship, and firm-wide leadership across a growing multi-office trust and estate practice. About the Firm Carrell Blanton Ferris and Associates is a respected Virginia-based law firm focused on trust and estate planning and administration. With 10 attorneys across 4 offices, the firm is known for delivering thoughtful, client-centered legal services in a collaborative and growth-minded environment. The Opportunity The firm is seeking an Firm Administrator to lead firm-wide operations from its Richmond office. This role will serve as the central leader of the firm’s Management Team and will oversee the administrative, financial, and operational functions that support attorneys and staff across all locations. Initially based in Richmond, this position will work closely with firm leadership during a planned leadership transition period. The role includes monthly travel to the firm’s other offices to maintain alignment, strengthen culture, and support local teams. This is a strategic leadership role for someone who brings law firm experience and understands the complexities of managing a multi-office professional services environment. Core Areas of Responsibility Oversee financial operations including AR, AP, and general ledger integrity Support implementation and oversight of accounting systems and financial processes Oversee monthly financial reporting and related schedules Coordinate with CPA on tax filings and regulatory compliance Support ownership earnings calculations and associate bonus structures Oversee payroll processes and related benefit reconciliations Guide capital purchasing and leasing decisions Benefits and Insurance Administration Oversee benefit programs and compliance requirements Partner with brokers to evaluate competitiveness of benefit offerings Ensure effective communication of enrollment periods and plan updates Provide leadership and oversight of staff across all 4 offices Support managing attorneys with personnel matters Guide hiring, onboarding, performance management, and transitions Ensure adherence to firm policies and handbook standards Engage outside professionals when appropriate for employment matters IT, Facilities and Vendor Management Oversee office space planning and lease considerations Maintain vendor and business partner relationships Support infrastructure and technology planning across offices Requirements What the Firm Is Seeking Minimum of 5 years of law firm administrative leadership experience, 10+ preferred Experience in multi-office or similarly complex professional environments Ability to build relationships across attorneys, managers, and staff Comfort leading through transition and change Willingness to travel monthly between offices Strong financial and operational oversight capabilities Transition and Leadership Context The firm anticipates a thoughtful onboarding period during which the current Firm Administrator may remain involved in financial reporting support for up to 1 year to ensure continuity and effective knowledge transfer. This role will work alongside the firm’s Management Team, which includes the Director of Marketing, Director of Legal Resources, Director of Client Relations, and Director of IT/Facilities, providing leadership and operational support across the organization. Benefits include Salary range: $100,000 - $145,000, commensurate with experience and demonstrated leadership capability Firm-paid healthcare coverage for employees Optional family medical and dental/vision coverage Firm-paid short- and long-term disability Firm-paid basic life insurance 401(k) with 3% employer contribution Paid time off and firm holidays Association Legal Administrators membership paid #J-18808-Ljbffr Carrell Blanton Ferris & Associates, PLC