Billing Specialist

Billing Specialist

We are seeking a detail-oriented Billing Specialist to join one of our excellent Greensboro clients. This position will be responsible for preparing accurate customer invoices and monthly project billings while working closely with project management, accounting, and departmental leadership.

The ideal candidate will have experience with construction billing, project accounting, accounts receivable, or contract administration and be comfortable managing detailed billing documentation and deadlines.

Responsibilities

• Prepare monthly progress billings and customer invoices using AIA billing formats.
• Review contracts, purchase orders, and change orders to ensure project billings are accurate and current.
• Partner with Project Managers to confirm percentage of completion and other billing information before invoices are submitted.
• Track previous billings, stored materials, retainage, and outstanding amounts throughout the life of each project.
• Prepare and maintain AIA payment applications and required supporting documentation.
• Process approved change orders and update project billing accordingly.
• Request, collect, review, and track lien waivers, lien releases, sworn statements, and other required compliance documents from subcontractors and vendors.
• Communicate with Project Managers, subcontractors, vendors, and accounting team members regarding billing questions, documentation, and payment issues.
• Assist with researching and resolving outstanding or delayed payments.
• Ensure monthly invoices are accurate, complete, and submitted by established deadlines.
• Cross-train in additional accounting functions, including job cost accounts payable, payroll preparation, and expense report processing.

Qualifications

• Previous experience in construction billing, project accounting, accounts receivable, or construction administration preferred.
• Familiarity with AIA billing, Schedules of Values (SOV), retainage, change orders, and lien waivers is highly desirable.
• Associate degree or equivalent combination of education and relevant work experience.
• Strong attention to detail with a high level of accuracy and thoroughness.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Analytical and problem-solving skills.