Executive Assistant

Job Title: Executive Assistant

Location: Santa Clara, CA

Compensation: $180,000 200,000 + bonus + benefits

Schedule: Onsite but option to work remote when executive travels

Our Client

Our client is a highly respected investment firm focused on backing innovative, high-growth technology companies. With a collaborative and fast-paced environment, the team partners closely with founders and operators shaping the future of AI and enterprise technology. This is an opportunity to join a lean, high-performing team where professionalism, adaptability, and strong execution are highly valued.

The Opportunity

Our client is seeking a polished, proactive Executive Assistant to support a senior Partner based in Santa Clara. This role is ideal for someone who thrives in a dynamic environment, enjoys being at the center of operations, and brings both exceptional organizational skills and strong interpersonal presence.

The position combines traditional executive support with event coordination and day-to-day relationship management across portfolio companies and internal stakeholders. The ideal candidate is highly tech-savvy, embraces AI tools in their daily workflow, and brings positive energy to a close-knit office environment.

Key Responsibilities

• Manage complex and constantly evolving calendars across multiple time zones
• Coordinate detailed domestic and international travel arrangements
• Process expenses and maintain organized administrative workflows
• Plan and execute large-scale events, including invitations, logistics, and onsite coordination
• Support quarterly board meetings, portfolio company gatherings, and catered executive meetings
• Partner closely with an Executive Assistant based in San Francisco to ensure seamless support coverage
• Serve as a welcoming and professional presence for the Santa Clara office
• Utilize AI and productivity tools to track priorities, streamline workflows, and stay ahead of deadlines
• Provide occasional light personal support as needed

Ideal Background

• 5+ years of Executive Assistant experience supporting senior executives or partners
• Experience in the professional services industry
• Proven expertise managing heavy calendaring and complex travel coordination
• Experience planning events and executive-level meetings with high attention to detail
• Comfortable operating in fast-paced technology, venture capital, or startup environments
• Familiarity with AI tools and confidence discussing emerging technology trends and terminology
• Highly organized, resourceful, and proactive in anticipating needs
• Strong communication skills with a polished and approachable demeanor
• Positive, upbeat personality with the ability to build strong relationships across teams
• Comfortable working in a small office environment

Culture & Environment

• Collaborative, high-performing team with strong interpersonal dynamics
• Entrepreneurial environment with exposure to innovative technology companies
• Opportunity to work closely with investors, founders, and operators in the AI ecosystem
• Lean office environment where impact and initiative are highly valued
• Professional yet personable culture that values energy, adaptability, and teamwork