Executive Assistant-Campus

The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring efficient day-to-day operations and effective coordination across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

The Executive Assistant serves as a key partner to leadership, supporting communication, scheduling, project coordination, and organizational initiatives that drive student and staff success.

Key Responsibilities

Executive Support

* Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.

* Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.

* Serve as a primary point of contact between executives and internal/external stakeholders.

* Draft, proofread, and manage professional correspondence on behalf of leadership.

Project & Operations Coordination

* Support cross-functional projects by tracking timelines, deliverables, and key action steps.

* Assist in the preparation of presentations, reports, and board materials.

* Coordinate travel arrangements, events, and leadership meetings.

* Maintain organized systems for documents, files, and records.

Communication & Stakeholder Management

* Facilitate clear and timely communication across departments.

* Support internal communications, including staff updates and leadership messaging.

* Build and maintain strong relationships with staff, vendors, and community partners.

Confidentiality & Discretion

* Handle sensitive information with a high level of professionalism and confidentiality.

* Exercise sound judgment in decision-making and prioritization.

Qualifications

Education & Experience

* Bachelor's degree preferred.

* 3-5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.

Skills & Competencies

* Strong organizational and time management skills with attention to detail.

* Excellent written and verbal communication skills.

* Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

* High level of professionalism, discretion, and emotional intelligence.

* Proficiency in Microsoft Office, Google Workspace, and calendar management systems.

Preferred Qualifications

* Experience in a K-12 or charter school environment.

* Experience supporting board-level communications or executive leadership teams.

* Familiarity with project management tools and systems.