Office Assistant

We are an innovative, full-service landscape design, installation and maintenance company currently seeking a detail-oriented, proactive, resourceful and self-motivated Office Assistant.

The Office Assistant is our go-to for clients!

Responsibilities

• Be the point-of-contact for clients by being proactive

and reactive to their needs.

• Provide exceptional customer relations by responding

to calls, emails and online inquiries in a friendly

and professional manner.

• Prepare documents, and ensure all paperwork is processed with the necessary requirements and follow-up as needed.
• Maintain office processes and systems, and look for ways

to continuously improve and streamline for efficiency.

• File and maintain a clean office space.
• Maintain office equipment and supplies.
• Track and provide a list of office supplies needed.
• Make post office, bank and printer runs.
• Assist with entering and creating proposals and

job packets for crews.

• Human Resources experience to properly record employee absences/vacations, manage personnel files and assist with employee meetings and reviews.
• Coordinate additional office projects as needed.
• Light bookkeeping duties using QuickBooks.
• Allocate materials in inventory from timesheets, receipts,

job logs and service sheets.

• Complete payroll to ensure employees are paid accurately and on time.
• Generate and send out monthly maintenance invoicing.
• Maintain maintenance crew notebook and update as needed.

Requirements a Successful Candidate Should Have

• A Bachelor’s Degree or work experience equivalent.
• 3+ years of proven office management, administrative or assistant experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent organization, communication skills and attention

to detail.

• Proficiency with Microsoft Office (Excel, Word, and Outlook) and basic QuickBooks experience.
• Excellent time management skills, ability to multitask and prioritize work.
• Excellent written and verbal communication skills.
• Able to work well independently, in addition to being

team-focused.

• Resourceful, and has good judgment with

resolving problems.

Schedule/Work Location

• This is a part-time position. Days and hours may vary. More details upon interview.
• On-site: Our office is located in Charlotte, NC.

Pay: Hourly based on experience.

Benefits

• Vacation Days
• Holidays
• Sick / Bereavement Days
• Health Insurance: Company pays a portion after 90 days

of employment.

• Aflac Supplemental Coverage

Why work here? Great people, great benefits and room

for growth!

We’d love the right person to join our award-winning team!

Tell us why you’re interested in this position

by submitting your cover letter and resume to ***email_hidden*** .

We are an equal opportunity employer. We value a diverse and inclusive workplace.