Litigation Docketing Specialist

Job Description

Job Description

The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm's litigation docket and will ensure that docketed events are timely and accurately processed, using rules-based docketing software, and complying with risk management guidelines. This position will report directly to the Litigation Docketing Manager. The Litigation Docketing Specialist will be responsible for the offices to which they are assigned and will provide backup coverage as needed firm wide.

Essential Functions & Responsibilities

• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed;
• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines;
• Research dates when needed to supplement automated calculations;
• Update existing docket entries and review work product to ensure quality control;
• Generate and distribute various Docket Reports including customized reports;
• Maintain current knowledge of Federal, State and local rules and civil procedure;
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process;
• Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines, navigate ambiguous situations, and ask and answer questions;
• Work independently as well as with centralized docketing team members;
• Effectively engage in virtual meetings and training sessions; and
• Maintain confidentiality and discretion.

Education & Experience

• Bachelor's degree and/or paralegal certificate preferred (extensive docketing experience will be considered in place of educational preferences);
• Minimum of five years of litigation docketing experience;
• Law firm or in-house legal department experience.

Knowledge & Skills

• Exceptional command of the English language, and highly developed interpersonal skills, with ability to interact professionally with all levels of firm personnel, in a hybrid environment;
• Ability to work in a demanding fast-paced environment and strong time management skills;
• Experience using rules-based docketing software such as Milana, e-Dockets, CompuLaw or CourtAlert;
• Working knowledge of Microsoft products;
• Positive service-oriented disposition and capacity to cultivate strong relationships;
• Strong attention to detail;
• Self-starter with high-level initiative;
• Excellent reading comprehension, analytical skills and critical thinking;
• Sound judgment, ability to shift priorities, excellent planning and troubleshooting skills;
• Participate in professional organizations with a focus on docketing industry trends, innovation, educational sessions and peer networking.