Senior Executive Administrator

Senior Executive Administrator

Because every position is considered critical to Highmark's success and reputation, we take care to employ those who aspire to become the best in their field. Those who succeed at Highmark will do so because they enjoy an empowered, challenging, fulfilling, and financially rewarding workplace!

Help you achieve your goals by continuous professional development and regular career progression sessions

Competitive pay for the market

Monthly bonus opportunities for all site associates

30% associate rent discount

Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment

Company-provided life insurance, short term and long term disability coverage

Flexible Spending accounts

401(k) eligibility after 90 days, with 4% Highmark match

Professional Certification & Tuition reimbursement

Vacation, Sick and Personal Time off available to use after 90 days

10 paid holidays

Paid parental leave

Responsibilities

The Senior Executive Administrator provides high-level administrative and analytical support to the EVP of Operations and, on a shared basis, to the VP of Learning & Development and the Director of Capital & Facilities. This is an elevated executive support role that extends beyond calendar, travel, and coordination responsibilities. The position carries independent reporting responsibility, including building and maintaining recurring Excel reports, preparing executive and ownership materials, and tracking initiatives through completion. The right candidate is as comfortable rebuilding a pivot table as reworking a calendar around last-minute property visits.

Executive Support

• Manage complex, frequently changing calendars for the EVP; coordinate scheduling across regional leadership, ownership groups, and vendors.
• Prepare briefing materials and agendas ahead of meetings and leadership sessions and provide detailed notes.
• Coordinate leadership meetings, offsites, and team events including end-to-end logistics, materials, and follow-up.
• Handle confidential personnel, financial, and transactional information with complete discretion.

Reporting and Analysis

• Build, maintain, and distribute recurring operational reporting including revenue, collections, financial variances, and capital tracking.
• Maintain Excel workbooks and dashboards; own data accuracy and consistent formatting across recurring reports.
• Pull and compile data from Yardi and related platforms.
• Prepare analysis and supporting materials for executive, ownership, and board-level presentations.
• Format and produce executive-ready reporting packets on a predictable schedule.

Initiative and Project Tracking

• Help maintain the master tracker for operational initiatives, including owners, milestones, status for the Operations Team.
• Coordinate scheduling and materials for cross-functional workstreams across Operations, Training, Capital, Revenue Management, and Marketing.
• Prepare agendas, capture decisions and action items, and drive them to closure.

Cross-Functional Support

• Support other department leads with completion reporting, program tracking, and materials preparation.
• Serve as a consistent point of contact for regional and site leadership on reporting requests and data questions.

Qualifications

Required

• Associate or bachelor's degree preferred, or equivalent experience supporting senior executives.
• Five or more years of experience supporting C-suite or senior executives, with a meaningful reporting or data component.
• Advanced Excel skills, including pivot tables, lookups, conditional logic, and clean workbook construction. This will be tested.
• Advanced proficiency in Outlook, Word, and PowerPoint, with the ability to produce polished executive materials.
• Strong written and verbal communication skills; professional presence with executives, owners, and vendors.
• Proven organization, follow-through, and discretion in a fast-moving environment.

Preferred

• Experience with Yardi, Entrata, or comparable property management platform.
• Exposure to Power BI, Concur, or comparable reporting and expense platforms.
• Experience supporting multiple executives with competing priorities.