Restaurant Accounting and HR Coordinator

Job details

Restaurant Accounting & HR Coordinator

Job type

Full-time

Work setting

Office

Description:

Cara Irish Pubs (The Local and Kieran's Irish Pub) has an opening for a Accounting & HR Coordinator to join the team! The ideal candidate would have 3+ years experience as a Accounting & HR Coordinator. We are committed to training a candidate with limited experience and exceptional motivation.

This is a full time salaried position.

Who is Cara Irish Pubs? (The Local and Kieran's Irish Pubs) West End?

In Ireland every town has one; it's the “public house” where the local's themselves go. They are a place that you can get a casual bite to eat, a few pints or drinks. Somewhere that makes you feel good about yourself and a place that is always bustling with that famous Irish atmosphere and hospitality. The most important thing about an Irish pub is that when people visit they feel welcome. They know that they will have a fun time in comfortable surroundings.

At Cara Irish Pubs, we also let that philosophy lead our management and staff as well. We strive to create a welcoming environment for our staff as well as our guests.

We welcome you to submit your interest to become a part of our already stellar management Team.

JOB SUMMARY:

The Accounting & HR Coordinator is responsible for the day-to-day payroll duties, Accounts Receivable & Accounts Payable. In addition, they will be responsible for various aspects of HR administration including but not limited to recruitment, onboarding, credentialing, etc. The payroll duties include but are not limited to processing full biweekly payroll, reconciling timesheets, detecting payroll issues, preparing payouts and off-cycle checks, and responding to payroll inquiries from employees. In concert with the Controller and/or President, the Accounting & HR Coordinator utilizes the systems of Toast payroll, HR practices, and Restaurant 365 designed to facilitate a superior work culture within the organization.

ESSENTIAL FUNCTIONS:

Payroll

• Prepare and submit a bi-weekly payroll cycle for employees through Toast Payroll.
• Process and monitor garnishment orders and other relatable legal issues that impact payroll.
• Collect and verify information on hours worked and pay codes available for each employee.
• Process overtime, bonuses, severances, payouts, and other extra pay.
• Maintain all payroll records in a professional manner.
• Approve, correct, and manage timesheets and reconcile any errors that are found.
• Access and analyze any retroactive calculations.
• Keep track and organize payroll spreadsheets that include new and changing wage information.
• Conduct regularly scheduled audits of payroll records to ensure continued accuracy.
• Respond to employee's payroll inquiries.

Accounting Department

• Primary Accounting Department contact for all transactions.
• Maintain and reconcile ledgers. Work directly with the Controller to ensure accuracy of record keeping in Restaurant 365.
• Assist with month-end close.
• Work closely with the Controller / Ownership team to provide financial information for tax and reporting purposes.
• Responsible for weekly Accounts Payable / Accounts Receivable.
• Research and resolve invoice discrepancies and issues.
• Setup new vendors ensuring proper 1099 tracking and sales and use tax reporting

Human Resources

• Utilize HR Information Systems to maintain accurate and up-to-date employee records.
• Maintain confidential employee files, ensuring compliance with data protection and privacy regulations.
• Coordinate the staffing of open restaurant positions: online postings, screening candidates, facilitating interviews, checking references, generating offer letters and coordinating pre-employment screenings.
• Coordinate the on-boarding of new employees including: facilitating new hire paperwork, I-9 verifications while ensuring compliance with federal, state, and local employment laws.
• Participate in orientation presentations as needed.

Requirements:

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent written and verbal communication abilities.
• Outstanding interpersonal skills.
• Understand the general payroll order process.
• Ability to work independently or on a team.
• Ability to work in a fast-paced clinic environment and prioritize assignments and tasks.
• Ability to maintain confidentiality regarding financial matters.
• Skills in identifying problems, problem solving and resolution.
• Demonstrate sound judgement and decision-making abilities.
• High attention to detail & accuracy.
• Familiarity with running reports.
• Ability to establish, be proactive, and maintain effective communication with other employees, departments, and 3rd parties.
• Previous Experience with Toast a Plus
• Previous Experience with Restaurant 365 a Plus
• Previous experience working with Microsoft Office and Teams.

EDUCATION/EXPERIENCE:

• Bachelor's degree in business, HR, or related field or equivalent combination of education and experience is required.
• A minimum of one year's experience with processing payroll is required.
• A minimum of one year's experience working in or with HR is preferred.
• Experience in a restaurant, hospitality company or event company is strongly preferred.
• Experience building and maintaining relationships with diverse employee groups is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:

• None.

PHYSICAL DEMANDS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

WORK ENVIRONMENT:

Work is performed in a restaurant office environment.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Employee discount
• Paid time off

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Restaurant Experience: 1 year (Preferred)
• Accounting: 1 year (Required)
• Human Resources: 1 year (Required)

Ability to Relocate:

• Minneapolis, MN 55402: Relocate before starting work (Required)

Work Location: In person