Project Administrator

Job Description

Job Description

POSITION SUMMARY

McCarthy is seeking a Project Administrator to join our Marine Business Unit and help support our Marine projects. The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep projects running smoothly. Will work in conjunction with Project teams in a very fast-paced environment. Bilingual in Spanish required.

RESPONSIBILITIES

Office Support

• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures.
• Keep Project Directory, Master File Index, and Subcontractor Index updated and current.
• Maintain filing system (Job site requirements and distribution of Division Office copies).
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
• Answer/direct incoming calls and take messages as necessary.

Accounting Administration

• Assist Project staff with accounting and maintenance of cost reports.
• Set up vendor accounts for the Field Office as required.
• Process (or assist in processing) weekly payroll.
• Assemble Monthly Pay Requests to Owner.
• Process monthly billings from Subcontractors.
• Assist Project staff with maintaining Project Management Database.

Reporting

• Produce manpower summary reports (from daily logs furnished by Superintendent).
• Assist staff in assembling Progress Reports to the Owner.
• Process new hire trade employees according to Policies and Procedure manual.
• Track and maintain subcontractor and supplier records / requirements.
• Assist staff in maintaining the Project Management Database.

QUALIFICATIONS

• Must have 4+ years clerical/administrative experience preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization.
• Experience with Oracle a plus.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.