Contracts & Compliance Paralegal

About the role The Corporate & Compliance Paralegal supports the Legal Department by assisting with contract administration, document management, policy management, training tracking, third‑party vetting support, compliance administration, and coordination of legal processes across the organization. This role is responsible for maintaining accurate legal records, supporting attorneys in contract review and execution, and ensuring adherence to internal policies and regulatory requirements in a regulated, global business environment. What you’ll do Assist in maintaining and administering the enterprise‑wide contracts database to ensure records are accurate, current, and complete, including tracking contract status, approvals, amendments, and renewals. Assist in periodically updating policies and ensuring their distribution to relevant departments. Oversee training completion by relevant employees and third parties and maintain related documentation. Maintain compliance calendars (annual certifications, periodic reviews, training cycles). Assist with obtaining and reviewing due diligence materials completed by business partners. On a global basis, support the company’s contracting process by coordinating signature and approval workflows, preparing documents for execution, filing executed agreements, and ensuring compliance with internal policies and procedures. Serve as a liaison between internal stakeholders (including Sales, Inside Sales, Operations, and Finance) and the Legal Department to facilitate contract review, execution, and record‑keeping and other compliance activities. Support internal stakeholders with customer and vendor compliance‑related forms, certifications, and documentation necessary to support commercial and operational activities. Exercise sound judgment, attention to detail, and professionalism while working independently and collaboratively with internal and external stakeholders. Provide general administrative and project support to the Legal Department, including scheduling, reporting, and special projects as assigned. Support administration of legal and compliance requirements across all global subsidiaries. What we are looking for in you Minimum 5 years of previous experience working in a regulated environment. High degree of personal accountability and integrity. A strong work ethic, quality‑oriented with attention to detail, and the ability to adapt to changing conditions. Superior information technology skills (desktop applications, Microsoft Office, & customer portals). Superior verbal and written communication and interpersonal skills. Strong, team‑oriented working skills. Represents the Legal Department professionally to internal and external stakeholders. Strong organizational skills with the ability to multitask and prioritize. Strong project management skills. Bachelor’s degree or equivalent. Paralegal certificate preferred but not required. Physical Requirements for this role include: Sitting at a computer for long periods of time. Typical office exertions. The full list of physical requirements for this role is available upon request. Why work for Nova Biomedical Flexible Medical, Dental, & Vision Coverage. Competitive 401k company match. Bonus Program, Generous PTO and paid holidays. Generous Tuition reimbursement. Hybrid and flexible work arrangements. Professional development, engagement and events. Company marketplace for lunch and snacks in our Norwood, MA, Billerica, MA and Westbrook, ME offices. Company‑subsidized cafeteria in our Waltham, MA office. Work Location Hybrid work schedule, onsite in our Waltham, MA office. Targeted Salary Range $75,000 - $95,000/year. The provided salary range for this role represents the expected base salary or hourly rate for this opening. Actual compensation will be commensurate with the candidate’s experience and may vary based on individual factors such as location, skills, and education. EEO Statement Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. #J-18808-Ljbffr