Human Resources Assistant

Human Resources Assistant

Allegria Village - Dearborn, Michigan

Allegria Village is seeking a detail-oriented and organized Human Resources Assistant to support the daily operations of our Human Resources department across our senior living campus, including Independent Living, Assisted Living, and Skilled Nursing. This position plays an important role in maintaining accurate employee records, assisting with onboarding, filing, and providing administrative support to ensure efficient HR operations.

Previous office or Human Resources experience is preferred. Experience in healthcare or long-term care is a plus.
Position Summary

The Human Resources Assistant provides administrative support to the Human Resources department by maintaining employee records, assisting with onboarding and new hire paperwork, filing confidential documents, processing employment documentation, and supporting HR compliance activities. The ideal candidate is organized, dependable, maintains confidentiality, and enjoys working in a fast-paced environment.
Essential Duties and Responsibilities

• Maintain employee personnel files, licensing records, I-9 documentation, and other confidential employment records.
• File, scan, organize, and maintain HR documents in both electronic and paper filing systems.
• Assist with new hire onboarding, including preparing orientation packets and processing required paperwork.
• Verify that employee files are complete and up to date.
• Assist with employment verifications and routine HR correspondence.
• Enter and update employee information in the HRIS system.
• Assist with tracking employee licenses, certifications, and required compliance documentation.
• Help coordinate pre-employment requirements, including background checks and other onboarding tasks.
• Assist employees with routine HR questions and direct more complex issues to the Human Resources Manager.
• Support benefits enrollment and leave administration by preparing and processing paperwork.
• Assist with scheduling interviews, orientations, and training sessions.
• Maintain confidentiality of all employee information.
• Provide general administrative support, including answering phones, copying, scanning, and data entry.
• Assist with special projects and perform other duties as assigned.

Qualifications

• High school diploma or GED required; Associate degree in Business, Human Resources, or related field preferred.
• One to three years of administrative, clerical, or Human Resources experience preferred.
• Experience in healthcare, senior living, or long-term care is a plus.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with HRIS systems is preferred but not required.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and work independently.

Why Join Allegria Village?

At Allegria Village, our employees are the foundation of our success. We are committed to creating a supportive workplace culture where team members can grow professionally while making a meaningful impact in the lives of our residents every day.

Apply today and become part of a team dedicated to excellence in senior living.