HVAC Project Coordinator

POSITION SUMMARY As the HVAC Project Coordinator, you would be responsible for planning, organizing, and directing the activities of a construction project, including ordering material and job site logistics, under the direction of the Project Manager. You will assist in preparation of contracts, negotiating changes with the general contractor, architect, engineers, subcontractors, vendors, and clients, to ensure the thorough and complete execution of a construction project. Responsibilities Excellent communication skills across co‑workers, management, and between departments, as well as with clients, vendors, and subcontractors. Plan and organize work to maximize crew productivity by deploying delay‑free production practices. Participate in project design meetings and propose improvements as necessary. Plan and manage team goals, project schedules, and new information. Manage project‑related paperwork by ensuring all necessary materials are current, properly filed and stored. Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails. Communicate with clients to identify and define project requirements, scope and objectives. Adhere to budget by monitoring expenses and implementing cost‑saving measures. Understand full Scope of Work (SOW) and specifications of the project assigned. Work with Project Estimator and Project Manager to ensure all material and equipment required to execute the project scope of work is ordered and received on time. Coordinate with project management team daily to provide field technicians with any and all missing information and material. Ensure all safety requirements are being met throughout the project, and review as needed with Safety Manager. Manage progress and adjust as needed to ensure all activities are completed according to the agreed upon plan and specifications. Accurately report to supervisor hours worked, production, plan discrepancies, and completed quantities. Create and submit to Project Manager all Change Orders, RFIs, to ensure project is completed per the agreed upon scope of work and mechanical drawings provided. Including to ensure that all appropriate revenue is identified and accounted for. Maintain professional relationships with owner, engineers, and worksite team members. Identify areas of opportunity to improve processes, and provide additional support to field staff to maximize team execution of all projects. Perform other duties as assigned. Competencies Proven ability to motivate, inspire, and coach team members. Self‑starter / Excellent work ethic. Process & Project efficiency development. Proactive approach to problem‑solving and process improvement. Maintaining a positive attitude while working in a team environment. Ability to thrive in an environment of change and growth. Process development. Strong written and verbal communication skills. Outstanding organization and administrative skills. Ability to think individually as well as collaboratively when approaching job responsibilities. Education and Experience High School Diploma or Equivalent (GED) required; with equivalent experience. 2+ Years Construction Project Coordination experience. Proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint. Clean driving record. Valid driver’s license. Benefits Health, Dental & Vision Insurance – 50% Employer‑Paid multiple coverage plan options. Employer‑Paid Life Insurance – $10,000. Paid Holidays, PTO Program. Professional Training & Development Opportunities. Physical Requirements Requires the ability to sit, stand, walk, use hands/fingers, reach, talk, hear, climb, stoop, kneel or crouch. Requires ability to occasionally lift up to 50 lbs. Position may require travel to and from field sites to monitor the status of multiple projects. Equal Opportunity Employer As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Inland Mechanical Services Inc. recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. Corona, CA 92882 #J-18808-Ljbffr