Administrative Coordinator
INA Solution Inc
Title: Administrative Coordinator
Location: Palo Alto, CA (Hybrid 3 days onsite per week)
Duration: 1 year, with possible extension
Job Description:
We are seeking an experienced Senior Administrative Coordinator to support the Department of Neurology at a leading academic medical center. The ideal candidate will have strong organizational, communication, scheduling, and financial administration skills.
Key Responsibilities:
- Manage calendars, meetings, travel arrangements, and reimbursements.
- Coordinate conferences, seminars, events, and departmental projects.
- Process purchasing requests, financial transactions, and expense reports.
- Monitor budgets, reconcile statements, and resolve discrepancies.
- Support employee onboarding/offboarding, contract submissions, and IRB documentation.
- Provide administrative support to department leadership and manage competing priorities.
Requirements:
- 5 10+ years of administrative support experience.
- Experience in a university, healthcare, medical center, or research environment preferred.
- Strong calendar management, event coordination, and financial processing skills.
- Familiarity with Oracle Finance and project management tools preferred.
- Excellent communication, organization, and multitasking abilities.
- High school diploma plus relevant experience, or equivalent combination of education and experience.
- Work Arrangement: Hybrid, approximately 3 days onsite per week.
Vacancy posted 2 days ago
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