Office Manager

Founded in 2012, H2O.ai is on a mission to democratize AI. As the world’s leading agentic AI company, H2O.ai converges Generative and Predictive AI to help enterprises and public sector agencies develop purpose-built GenAI applications on their private data. With a focus on Sovereign AI—secure, compliant, and infrastructure-flexible deployments—H2O.ai delivers solutions that align with the highest standards of data privacy and control.

Our open-source technology is trusted by over 20,000 organizations worldwide, including more than half of the Fortune 500. H2O.ai powers AI transformation for companies like AT&T, Commonwealth Bank of Australia, Chipotle, Workday, Progressive Insurance, and NIH.

H2O.ai partners include NVIDIA, Dell Technologies, Deloitte, Ernst & Young (EY), Snowflake, AWS, Google Cloud Platform (GCP), VAST Data and MinIO. H2O.ai’s AI for Good program supports nonprofit groups, foundations, and communities in advancing education, healthcare, and environmental conservation. With a vibrant community of 2 million data scientists worldwide, H2O.ai aims to co-create valuable AI applications for all users.

H2O.ai has raised $256 million from investors, including Commonwealth Bank, NVIDIA, Goldman Sachs, Wells Fargo, Capital One, Nexus Ventures and New York Life.

For more information, visit  .

About This Opportunity

The Office Manager is responsible for supporting the day-to-day administrative operations of the office, ensuring an organized, efficient, and welcoming environment. This role serves as the first point of contact for visitors and provides cross-functional administrative support to internal teams. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced setting.

This position is based in Mountain View, California. What You Will Do

• Serve as the front-facing representative of the office, greeting guests and managing visitor experience
• Oversee general office administration, including supplies management, mail handling, and facilities coordination
• Coordinate meetings, schedules, and office logistics
• Liaise with vendors and service providers for office-related needs
• Support occasional team activities, meetings, and event coordination
• Maintain office organization, cleanliness, and overall functionality of shared spaces
• Assist with special projects and other administrative duties as assigned

What We Are Looking For

• 5+ years of experience in office administration, office management, or similar role preferred
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication skills
• Professional demeanor and customer-service mindset
• Ability to work independently and adapt to changing priorities
• Proficiency in Google Workspace, Navan, Microsoft, Slack, Zoom and similar office productivity tools

Work Environment and Additional Requirements

• Onsite presence required during scheduled hours
• Ability to work a consistent part-time schedule (approximately 10:00 AM – 3:00 PM)
• Flexibility to work occasional overtime based on business needs, including support for events or office activities
• Ability to lift and move light office supplies (if applicable)

Why H2O.ai?

• Market leader in total rewards
• Remote-friendly culture
• Flexible working environment
• Be part of a world-class team
• Career growth

H2O.ai is committed to creating a diverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age, disability status or any other legally protected basis.

H2O.ai is an innovative AI cloud platform company, leading the mission to democratize AI for everyone. Thousands of organizations from all over the world have used our cutting-edge technology across a variety of industries. We’ve made it easy for people at all levels to generate breakthrough solutions to complex business problems and advance the discovery of new ideas and revenue streams. We push the boundaries of what is possible with artificial intelligence. 

H2O.ai employs the world’s top Kaggle Grandmasters, the community of best-in-the-world machine learning practitioners and data scientists. A strong AI for Good ethos and responsible AI drive the company’s purpose.

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