Office Manager
Crystal Ball Services
Description We are looking for an Office Manager to join Crystal Ball, a leading AI Insights company based in Palo Alto. As an Office Manager, you will play a crucial role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks, coordinating office activities, and providing support to employees, all while maintaining a positive and productive work environment. This position is vital to the overall efficiency and success of our company, making it an exciting opportunity for someone looking to contribute to a dynamic team. As an Office Manager at Crystal Ball, you will be involved in a variety of projects aimed at optimizing office procedures, enhancing communication channels, and fostering a collaborative work environment. This role requires a detail-oriented individual with excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. If you are passionate about creating a positive workplace culture and have a knack for multitasking, this position is perfect for you. Responsibilities: Manage office supplies and equipment, ensuring availability for staff Coordinate office activities and operations to secure efficiency and compliance with company policies Assist in the onboarding process for new hires, including setting up workstations and providing necessary resources Handle incoming and outgoing correspondence, including mail, emails, and packages Organize and schedule meetings, appointments, and events Support HR functions such as maintaining employee records and processing payroll Address employee queries regarding office management issues (e.g., IT, stationery, equipment) Ensure office cleanliness and tidiness, coordinating maintenance activities as needed Requirements: Proven experience as an office manager or administrative assistant Proficiency in MS Office (MS Excel and MS Outlook, in particular) Excellent time management skills and ability to prioritize work Strong organizational and planning skills in a fast-paced environment Outstanding communication and interpersonal abilities Attention to detail and problem-solving skills Ability to multitask and adapt to changing priorities Knowledge of basic HR functions and office management practices #J-18808-Ljbffr Crystal Ball Services
- ...Wells Fargo, Capital One, Nexus Ventures and New York Life. For more information, visit . About This Opportunity The Office Manager is responsible for supporting the day-to-day administrative operations of the office, ensuring an organized, efficient, and welcoming...SuggestedContract workPart timeWork at officeRemote workWorldwideFlexible hours
H2o.ai
Mountain View, CA1 day ago $60k - $120k
...of millions of users and building the infrastructure behind frontier AI systems. About the role We're looking for an Office Manager to own the day-to-day operation of our office. This is the role that makes everything else run: visitors are greeted well, supplies...SuggestedFull timeContract workWork at officeMonday to Friday- ...Were looking for someone who can help build and run our Palo Alto office as a high-functioning hub for our US team - from office setup... ...negotiations, interior design, and procurement of equipment/supplies. Manage vendor relationships (IT, facilities, utilities) and ensure...SuggestedWork at officeLocal area
PaleBlueDot AI
Mountain View, CA3 days ago $90k - $120k
...range $90,000.00/yr - $120,000.00/yr A fast-growing tech startup in Palo Alto, CA is seeking a warm, organized, and proactive Office Manager to create a comfortable, productive, and engaging workplace for their team. This is a full-time, in-office position that offers...SuggestedFull timeWork at officeRemote workCareer Group
Palo Alto, CA4 days ago- ...Office Manager Our client, a growing organization operating at the intersection of AI and safety technologies, is seeking an experienced Office Manager. This is a unique opportunity to join a high-growth organization and play a key role in building and scaling workplace...SuggestedWork at office
- Office Manager Permanent position for an Office Manager in Palo Alto general dental office. The office is open for patients M-Thurs 740-5. Friday is a flexible admin day from 740-5. Utilizes Open Dental as the software. Offers benefits. Mayday Dental StaffingPermanent employmentWork at officeFlexible hours
- ...America Quartz ranked us the #1 best company for remote workers Responsibilities We are looking for an exceptional contract Office Manager to ensure smooth operations in our office.This role will report to our Manager, Office Operations while working closely with HR...Contract workWork at officeRemote workFlexible hours
- Office Manager Cyngn, Inc. Mountain View, California, United States About this position Based in Mountain View, CA, Cyngn is a publicly‑traded autonomous technology company that deploys self‑driving industrial vehicles, specifically autonomous tuggers, to factories, warehouses...Full timeTemporary workWork at officeRemote workFlexible hoursDay shift
$40 per hour
Jobs at Stanford Climate Ventures alumni companies We’re hiring an Office Manager to support our internal business operations and manage our office space in Palo Alto. This will be a part‑time position, three days (24 hours) a week, Tuesday through Thursday, with an in...Part timeWork at officeRemote work3 days per week- Our client, a leading healthcare-focused private investment firm, is seeking an experienced Office Manager to oversee the day-to-day operations of its Menlo Park office while leading the administrative function. This is a highly visible role requiring exceptional organizational...Work at office
$100k - $130k
Overview The Role: Office Manager The Location: Palo Alto | Five Days Onsite Compensation: $100,000-$130,000 DOE + Incredible Benefits Do you thrive in fast-paced, intellectually curious environments where no two days look the same? Are you energized by bringing order...Work at office- We are recruiting on behalf of a well-established organization seeking a polished, proactive, and highly organized Office Manager to oversee day-to-day office operations and help create a welcoming, efficient, and professional workplace. This is an excellent opportunity...Full timeWork at officeFlexible hoursShift work
- ..."scrappy" to "scaled," the glue that holds everything together is often one person. We are looking for a seasoned, high-energy Office Manager & Executive Assistant to be the heartbeat of our office and the strategic partner to our founding team. In this dual-impact role...Work at officeFlexible hours
- ...Job Description Job Description Main Responsibilities: Oversee administrative operations, ensuring seamless day-to-day office management. Develop and implement administrative processes to improve efficiency and support business objectives. Oversee office operations...Work at office
Vivo Captial LLC
Palo Alto, CA5 days ago $35 per hour
...Job Description Job Description Office Manager for AI Start-Up Location : Palo Alto, CA (100% in-office) Pay Rate : $35/hr Schedule : 25-40 hours/week, based on company needs and growth. General office hours are 10:00 AM–6:00 PM. Lunch and dinner are provided...Permanent employmentContract workWork at officeRemote workFlexible hoursCertified Employment Group
Palo Alto, CA2 days ago$120k - $160k
...; and Huntsville, Alabama. For more information, visit allencontrolsystems.com . About The Role We are looking for an Office Manager to create a smooth, efficient, and energizing workplace for the ACS team. You will be a key operational partner for the office...For contractorsCasual workWork at officeLocal areaRelocationShift workAllen Control Systems
Mountain View, CA17 days ago- We are partnering with a highly reputable, private organization to identify a polished and motivated Executive Assistant / Office Manager to support senior leadership in a small, professional office environment. This is a high-trust role ideal for an intelligent, early...Work at office
$60k - $80k
Office Manager / Executive Assistant Our client, a well-established private equity firm located in Menlo Park, CA, is seeking a driven and proactive Office Manager / Executive Assistant. This firm offers a collaborative, low-ego culture that values teamwork and a positive...Work at officeMonday to Friday$70k - $100k
...critical insights precisely where they're needed most. About the Job Array Labs is seeking a full-time Office Manager to serve as the operational heart of our headquarters, on-site, five days a week. You will own everything that makes our office...Permanent employmentFull timeWork at officeShift workArray Labs
Redwood City, CA1 day ago$90k - $115k
...is seeking a hands-on, highly organized, and proactive Practice Manager to oversee the day-to-day operations of our outpatient clinic... ...Maintain accurate records and support EMR workflows Manage office vendors, supplies, and facility-related needs Identify opportunities...Private practiceWork at officeLVIS
Palo Alto, CA18 days ago$65k - $95k
...Office Manager/Executive Administrative AssistantWe are a fast-paced, cutting-edge semiconductor company based in the heart of Silicon Valley. ROHM Semiconductor is looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assistant...Work at officeWork from homeFlexible hoursRohm Semiconductor
Santa Clara, CA5 days ago$40 per hour
Stanfordclimateventures is seeking a part-time Office Manager to manage business operations and office space in Palo Alto. This role involves providing administrative support to the CEO, managing budgets, and fostering a productive culture. Ideal candidates should be detail...Part timeWork at office3 days per week$100k - $130k
...towards our shared purpose. About the role: The Business Operations Manager is responsible for overseeing day-to-day workplace operations... .... This role manages workplace services, vendors, maintenance, office programs, operational budgets, employee support, and logistics...For contractorsWork at officeLocal areaWork from homeRelocation- IT Management Corporation (ITMC) is a Santa Clara-based technology solutions provider serving education, local government, and commercial... ...We are seeking a professional, organized, and customer-focused Office Manager to oversee the day-to-day operations of our Santa Clara...Work at officeLocal area
$100k - $120k
...first Public Benefit Corporation building the Utility Intelligence Platform that helps governments, utility operators, and consultants manage complex infrastructure programs end-to-end. As Ready expands its hardware product lines (Hypercube, our field-deployable...Work at officeLocal areaRemote workShift work$100k - $150k
...Office Manager – Milpitas, CA #4557 We are seeking an Office Manager for a veterinary hospital in Milpitas, California. This is a full-service small animal practice that welcomes both emergency treatment cases as well as pet patients in need of routine medical, surgical...Work at officeThe VET Recruiter
Milpitas, CA29 days ago$41 - $46 per hour
...Job Description Job Description Job Description With excellent organizational skills, the primary responsibility of the Office Manager will be to manage daily business operations and facilities for two corporate offices in the Bay Area. The successful Office Manager...Work at officeAscend
Foster, CA18 days ago- Business Office Manager The Business Office Manager is responsible for coordinating overall office management and business operations at the facility. This position oversees accounts payable and receivable, resident monies (including trust accounts), petty cash, and payroll...Work at officeLocal area
$70k - $100k
A technology firm in Redwood City is seeking a full-time Office Manager to oversee all office operations and create a welcoming workplace environment. The role includes managing facilities, supporting executives, and organizing team events. Candidates should have 5-10...Full timeWork at office$131.25k - $175k
As a Account Manager, your mission will be to drive revenue by ensuring your clients are happy, referenceable, and maximizing the value they take from the Navan platform. You will do this by building deep relationships with your clients, functioning as their trusted advisor...
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