Office Manager/Administrative Assistant

Office Manager/Executive Administrative AssistantWe are a fast-paced, cutting-edge semiconductor company based in the heart of Silicon Valley. ROHM Semiconductor is looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assistant to anchor our business operations and support our sales, engineering, executive and senior management team members.SummaryIn this dual-focused role, you will be the backbone of our Santa Clara headquarters. You will seamlessly balance high-level executive support with day-to-day office management. The ideal candidate is a self-starter who operates with high integrity, can handle confidential information with impeccable judgement, and thrives in the dynamic semiconductor industry. This position reports to the VP of Legal and Operations. Company works model is hybrid, 4 days in-office and 1 day work from home.Duties and ResponsibilitiesProvide high-level, day-to-day administrative support to sales, engineering and senior managementManage and coordinate complex executive calendars, meeting schedules, and domestic/international travel arrangements.Prepare, edit, and format confidential documents, contracts, reports, and presentations for leadershipAct as a trusted liaison between the senior management, internal departments including our Japan HQ counterparts, and external partners and vendorsServe as the primary point of contact for daily business operations at our Santa Clara facility plus help support other office site's business as neededManage office supply inventory, proactively ordering and restocking office and breakroom suppliesCoordinate and facilitate on-site and virtual sales, company, and departmental meetings, including catering and IT setupOversee mail routing, shipping logistics and courier services (e.g., FedEx, UPS, & DHL)Act as the main point of contact for building management, vendors, and office service contractorsHandle high sensitive and confidential company, financial, and employee information with extreme discretionPerform projects and other duties as assignedEnsure all office protocols adhere to company data security and privacy policiesQualificationsEducation/Training/ExperienceMinimum of 3+ years of experience in office management, executive assistance, or business operations. (Semiconductor or tech industry experience is highly preferred).Bachelor's degree in business administration, office management preferred, or equivalent combination of education, including trade school and experience.Proven track record of directly handling office administration and other business duties with grace and professionalismIntermediate to advanced proficiency in MS Office Suite (Word, Excel, Pivot Tables, PowerPoint), MS 365, Power Bi or like, cloud storage, and familiar with AI featuresHelp support budget activitiesDemonstrated experience in business or sales analyticsUnwavering integrity and ability to manage confidential data appropriatelyExceptional communication skills (oral, written, listing), a proactive "can-do" attitude, and the ability to multitask in a fast-pace environmentDemonstrate professional business acumenPossess effective organizational and negotiation skillsBackground and Knowledge of:Strong Negotiation SkillsBusiness Analysis and PlanningCost ManagementGeneral Project ManagementAbilities/Attitudes:Coordinate efforts of several individuals to achieve a work goalRecognize and respond successfully to problem situationsDetail-oriented and results-driven skillsDisplay good interpersonal skills and maintain smooth working relations with people inside/outside the departmentComplete assigned tasks within specified time limitsDiligent end user follow-upUnderstand job procedures, equipment and methods, responsibilities and scope of dutiesDemonstrate a consistent, dependable work effort, and a positive work attitudeWork closely in a team environment and work independently with general supervisionDisplay initiative, motivation and use of good judgmentSome travel may be requiredOther Skills Required: Time Management, Critical Analysis, Problem-solving, Computerized Systems, Organizational, Communication, Interpersonal, Attention to Detail, Ability to work in diverse and fast-paced environments or flexible to changing directions, Ability to conduct presentationsWork Conditions/Physical Requirements : Office environment, lift, stand, sit, bend, reach, pull, repetitive motion.ROHM offers a competitive salary and benefits package. Upon request, reasonable accommodation will be provided to applicants and employees with qualifying disabilities. Please contact View email address on click.appcast.io or View phone number on click.appcast.io for assistance with applying. Pre-employment screenings are conducted on final candidates. Salary range $65,000 -$95,000 DOE.What We OfferCompetitive salary and performance-based bonusComprehensive health, dental, and vision insurance401(k) retirement savings investment plan with company matchPaid Time Off (PTO and paid company holidaysROHM is an Equal Opportunity Employer.Power Up your career!No agencies and no phone calls please