Office Manager

Were looking for someone who can help build and run our Palo Alto office as a high-functioning hub for our US team - from office setup and vendor coordination to local operations, event support, and cross-border collaboration with global team.

Key Responsibilities:

• Office Setup & Infrastructure
• Lead end-to-end setup of the office, including location selection, lease negotiations, interior design, and procurement of equipment/supplies.
• Manage vendor relationships (IT, facilities, utilities) and ensure compliance with local health, safety, and labor regulations.
• Coordinate with headquarters to align office infrastructure with global standards.
• Daily Operations & Administration & Marketing Events
• Oversee office logistics: maintenance, security, cleaning, and space optimization.
• Provide administrative support to the local team, including travel arrangements, meeting coordination, and document management.
• Manage office budgets, expense tracking, and financial reporting.
• Collaborate with the Marketing team to support local marketing events.
• Local Compliance & Business Support
• Act as the primary liaison for local government agencies, handling company registration, tax filings, and regulatory compliance.
• Support HR-related tasks (e.g., onboarding, payroll coordination with HR) and ensure adherence to the local labor laws.
• Research and interpret local policies impacting business operations.
• Cross-Cultural Collaboration
• Facilitate communication between local office and global teams, ensuring alignment with company culture and goals.
• Organize team-building activities and local cultural events to enhance employee engagement.

Qualifications:

• Language: Business-fluent in English & Mandarin.
• Experience: 0-5 years in office management, administration, or operations, preferably in a multinational or tech-driven environment.
• Knowledge: Deep understanding of locals business environment, labor laws, and cultural norms.