Bilingual HR Admin

Bilingual Human Resources Admin

Job Summary:
We are looking for a candidate with exceptional interpersonal skills for this position. The HR Administrator is responsible for collecting and analyzing employee data, ensuring employee files are organized and updated per company procedures, and advising management on issues regarding labor relations, among other duties.

Moreover, the HR Administrator will need to have extensive knowledge of employment law and adhere to company and industry regulations at all times. The HR Administrator will report directly to the VP of Human Resources.

Duties/Responsibilities:

• Provide excellent internal and external customer service.
• Assist HR Team with benefits enrollment and recruiting.
• Receive, sort & distribute mail and shipments.
• Assist in planning company events from start to finish.
• Conduct audits of various payroll and HR tracking and procedures.
• Assists HR Team with various research projects and/or special projects.
• Schedule conference calls, and meetings and maintain HR calendar.
• Schedule conferences and special events by reserving facilities at hotels and/or restaurants.
• Make photocopies, fax documents, file, compose letters, and prepare mailings and other correspondence.
• Offering counseling services to employees.
• Compiling and analyzing both internal and external information to prepare compliance audit data.
• Performing employee background checks and verifying information.
• Collect and coordinate internal compliance data with other departments to support said departments.
• Collecting and analyzing employee's hiring paperwork.
• Answer questions regarding regulations to help other members of the company better understand.
• Organizing and updating employee files.
• Adhering to regulatory standards.
• Liaising between employees and management.
• Managing employee complaints.
• Addressing Work Grievances.
• Travel to other regional offices to perform Hiring Process audits as needed.
• Discreetly handle sanative employee reports or information.

Required Skills/Abilities:

• Must be bilingual (English and Spanish)
• Excellent written and verbal communication skills.
• Excellent analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.
• Be highly organized, have the ability to multi-task, and shift smoothly between numerous projects based on priority.
• Maintain confidentiality, remain open to other ideas, exhibit willingness to try new things, and assist co-workers.
• Speak clearly and persuasively in positive or negative situations while maintaining a positive attitude.
• Edit and proofread correspondence, and present information effectively.
• Prioritize and plan work activities with little to no supervision. uses time efficiently and develops realistic action plans.
• Adapt to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.
• Be consistently at work and on time, follow instructions, respond to management direction, and solicit feedback to improve performance.
• Work in teams or alone with little to no supervision.
• Actively promote and personally observe safety.

Education and Experience:

• Bachelor's degree in Human Resources or related field required.
• Two years of human resource experience is preferred.
• SHRM-CP or SHRM-SCP preferred.

Physical Requirements:
Prolonged periods sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times.

About 4M:
Founded in 1978, 4M Building Solutions is a janitorial, housekeeping, cleaning, and disinfecting services company headquartered in St. Louis, MO. Supported by 8,000 associates, the company operates in 30+ states across the Midwest, Northeast and Southeastern United States.