Office Administrative Assistant

Job Description

Job Description

OFFICE ADMINISTRATION ASSISTANT Ahwatukee Recreation Center (ARC) – Phoenix, Arizona The Ahwatukee Recreation Center is seeking a dependable, organized, and customer-service-focused Office Administration Assistant to support the daily administrative operations of our active 55+ recreation community. This position works closely with ARC management, Front Desk staff, Maintenance, Activities, Fitness, Clubs and Groups, Committees, instructors, vendors, and members. Primary Responsibilities Assist with daily office and Front Desk operations. Prepare and update facility schedules, reservations, and calendars. Coordinate room layouts and setup information with staff, Clubs, Groups, and event organizers. Assist with eBlasts, TV announcements, event calendars, and other ARC communications. Update reservation records, the Master Calendar, Fitness Calendar, and Activities Book. Assist members with homeowner accounts, ARC website, membership, and access-related questions. Maintain accurate member, Club, Group, instructor, and administrative records. Track Fitness Instructor credentials and required documentation. Distribute monthly Club bank statements and track required Club financial reports. Assist with employee scheduling and Time Off Request tracking. Assist with access fob system, EMS , membership systems, and other ARC administrative technology. Assist with Zoom, audiovisual, and meeting setup for Board and Committee meetings. Prepare correspondence, spreadsheets, reports, forms, and other administrative materials. Provide Front Desk coverage as needed. Perform additional administrative duties and special projects as assigned. Qualifications The ideal candidate will have: Strong organizational and time-management skills. Excellent customer service and communication skills. Strong attention to detail and accuracy. Ability to manage multiple priorities in a busy environment. Ability to work independently and as part of a team. Professional judgment and discretion when handling confidential information. Proficiency with Microsoft Outlook, Word, Excel, and general office technology. Ability to learn ARC-specific software and systems. Previous administrative, office, customer service, scheduling, or recreation/community association experience preferred. About ARC The Ahwatukee Recreation Center is a 55+ community recreation organization serving the Ahwatukee area of Phoenix. ARC provides recreational, social, educational, health, fitness, and community programs through its facilities, Clubs, Groups, and special events. Position: Office Administration Assistant Location: 5001 E. Cheyenne Drive, Phoenix, AZ 85044 Interested candidates should submit a resume and brief summary of their relevant administrative and customer service experience. \nCompany Description

The Ahwatukee Recreation Center (ARC) is a non-profit, age-restricted (55+) HOA community operating a premier private recreation facility. We serve over 2,000 residential homes and social members by fostering a vibrant, welcoming environment. Our mission is to deliver top-tier, well-maintained facilities and offer a diverse array of contemporary social, educational, recreational, and health and fitness activities that keep our community connected, active, and thriving. Company Description

The Ahwatukee Recreation Center (ARC) is a non-profit, age-restricted (55+) HOA community operating a premier private recreation facility. We serve over 2,000 residential homes and social members by fostering a vibrant, welcoming environment. Our mission is to deliver top-tier, well-maintained facilities and offer a diverse array of contemporary social, educational, recreational, and health and fitness activities that keep our community connected, active, and thriving.