Accounts Payable Administrator

Job Description

Job Description

We are looking for an Accounts Payable Administrator to support a busy finance team in Daytona Beach, Florida. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a detail-focused environment and can manage invoice processing, payment activity, and vendor account follow-up with accuracy and professionalism. The person in this role will help keep accounts payable operations organized, timely, and compliant while partnering with internal teams to resolve documentation and approval issues.

Responsibilities:

• Manage the full invoice intake process, including receiving documents, digitizing records, assigning accounting codes, entering data into the payable system, confirming approvals, and preparing check payments for distribution.

• Handle non-routine payment activity such as special check requests and ad hoc disbursements while ensuring proper documentation is in place.

• Review employee expense submissions for accuracy, policy compliance, and correct coding before payment is issued.

• Track items that remain in workflow and follow up with internal stakeholders to resolve delays, missing approvals, or incomplete support.

• Monitor invoice queues daily and work with departments to obtain any outstanding backup needed to move payments forward.

• Investigate open vendor balances, respond to statement discrepancies, and reconcile account differences in a timely manner.

• Prepare payable-related corrections, reclassifications, and other accounting adjustments as needed to maintain accurate records.

• Contribute to audit requests, year-end close activities, and other special projects that support the accounting team.

• Assist with administrative tasks tied to accounts payable operations and help improve consistency in payment processing workflows.