Secretary

Job #: 310758 Title: Secretary Location: Lake Charles, La Salary Range: 15.00 Position: Secretary Description: Essential Duties and Responsibilities

• Answer and direct incoming phone calls and emails in a professional manner.
• Greet clients and visitors and provide a professional and welcoming experience.
• Schedule appointments, meetings, court dates, and other events.
• Maintain attorney calendars and assist with coordinating deadlines.
• Prepare, type, format, and proofread correspondence, legal documents, letters, and reports.
• Organize and maintain client files, records, and documentation.
• Assist with filing documents with courts and other agencies as needed.
• Enter and maintain information in case management systems and databases.
• Make copies, scan documents, organize files, and perform general office duties.
• Assist attorneys with preparing documents and materials for meetings, hearings, and court proceedings.
• Communicate with clients, courts, opposing counsel, and other professional contacts as directed.
• Track and follow up on correspondence, documents, and deadlines.
• Maintain confidentiality of client and firm information.
• Perform other administrative duties as assigned.

• Previous administrative, legal, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional demeanor and ability to communicate effectively with clients.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, including Word and Outlook.
• Ability to learn and use legal case management and document management systems.
• Ability to handle confidential information appropriately.

• High school diploma or equivalent required.
• Previous experience in a law office or professional office environment is preferred but not required.

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift and move office supplies and files.
• Regular attendance and punctuality are required.
• This position is primarily performed in a professional office environment.

• Dependable and professional
• Organized and detail-oriented
• Strong communication skills
• Team-oriented
• Self-motivated
• Discreet and trustworthy
• Able to work independently and prioritize responsibilities