Office Services Specialist

The Office Services Specialist plays an integral role in supporting Rudin’s day-to-day operations as part of the Corporate Services and Hospitality team. This position operates in a fast-paced, service-driven environment and requires a high degree of flexibility, professionalism, and collaboration. Position Details Location: New York, NY 10154 Salary: $55,000.00 – $60,000.00 per year Responsibilities Provide reception coverage and front desk services Coordinate and distribute incoming and interoffice mail across the corporate headquarters, including multiple office floors and business partner locations Perform daily courier responsibilities, including USPS runs and bank deposits Manage package shipping and receiving activities, including signing for, tracking, and distributing deliveries from FedEx, UPS, USPS, DHL, and certified mail services Provide audio/visual support for meetings and events Serve as the on-site coordinator for contractors, security personnel, vendors, and other service providers Expedite and run errands for executive team Support document management processes, including scanning, electronic filing, hard copy archiving, and document destruction services Maintain and troubleshoot office equipment Perform hands-on minor facility and office repairs, including appliances, lighting, furniture, and miscellaneous hardware Maintain and order office supplies within Yardi Assist with additional operational, administrative, and special project responsibilities as assigned Qualifications High school diploma or equivalent Strong interpersonal and communication skills with the ability to interact professionally with employees, executives, vendors, and visitors Demonstrated ability to multitask, prioritize responsibilities, and maintain attention to detail Proficiency in Microsoft Office Suite and experience using systems such as Yardi or similar inventory/work order platforms preferred Ability to lift and move packages or office supplies Dependable, flexible, and team-oriented with a strong customer service mindset Ability to maintain confidentiality and exercise professionalism when supporting executive leadership and corporate operations #J-18808-Ljbffr