Assistant Director of Property Operations

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Assistant Director of Property Operations Full Time Salary Management — Oakland, CA, US Salary Range: $172,389.62 to $199,919.20 annually Requisition ID: 1371 | 30+ days ago Under the general direction of the Director of Property Operations, plans, organizes and manages all operations of an assigned portfolio, with an emphasis on property management, preserving assets, program compliance and maintenance functions of assigned Authority owned and/or managed rental housing, facilities, and other real property as assigned. In the absence of the Director of Property Operations, the Assistant Director may assume the Director’s responsibilities. Essential Functions Provides leadership and direction to staff responsible for property operations to plan work effectively and efficiently to achieve the Authority’s mission and goals. Plans, organizes, coordinates, and supervises the day-to-day activities of assigned Authority-owned and/or managed rental housing, facilities, and other real property. Ensures compliance with regulatory agencies, federal, state and local laws, and all tenant rental eligibility requirements, including troubleshooting and resolving program errors. Participates in the development and implementation of goals, objectives, policies, and priorities for the property management department; identifies resource needs; recommends and implements policies and procedures. Selects, trains, motivates and evaluates assigned personnel; works with supervisors and employees to correct deficiencies; implements discipline and termination procedures. Ensures appropriate staff development and training is provided and that all staff correctly implements fair housing, employment laws, safety rules and other Authority policies. Directs, coordinates, and reviews the work plans for assigned staff; meets with staff to identify and resolve problems; assigns work activities and projects; monitors workflow; evaluates work product. Participates as a member of the department’s leadership team; works on cross-departmental initiatives; serves as department lead on Moving to Work compliance; represents the Authority on local inter-jurisdictional and agency committees. Prepares and recommends annual operating and capital budgets; reviews financial statements and reports; supports the annual budget process for assigned properties; communicates budget status to Director and staff. Creates short‑ and long‑range plans for correcting deficiencies through day‑to‑day maintenance and capital improvements. Ensures properties are operated and maintained consistent with Authority and owner standards; monitors maintenance and facilities to prevent safety hazards; assures preventive maintenance and inspection plans are followed. Proposes changes to policies/procedures based on new or revised regulations affecting the Property Management Department. Coordinates programs and projects with other departments and outside agencies; prepares and presents staff reports and necessary correspondence. Manages the administration, compliance, and reporting of vendor contracts; ensures procurement and payment of vendor invoices are timely. Provides continuous availability and support for resident emergency maintenance needs; troubleshoots emergencies and dispatches maintenance crews as necessary. Attends professional group meetings; stays abreast of new trends and innovations in property management and low‑income housing programs. Performs related duties and responsibilities as required. Marginal Functions Performs the work of the Director of Property Operations in their absence and other related work as required; may be required to attend evening meetings, including Board of Commissioners meetings. Minimum Qualifications Bachelor’s Degree in finance, public administration, business administration, or closely related field. Seven years of progressively responsible experience in residential property management and multi‑family housing portfolio management. Valid California Class C Driver’s License. Public Housing Manager (PHM), Certified Property Manager (CPM) or comparable professional certification. Equivalent combinations of education, experience, and training will be considered. Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus. Knowledge of Low‑income conventional public housing programs. HUD regulations, policies and procedures. Property management; maintenance and modernization of public housing. Providing social service programs to residents. Current practices related to program eligibility. Human resource management. Budget planning and preparation. Ability To Supervise, train and evaluate staff to ensure a high level of work performance and productivity in property management or public housing. Identify, analyze, recommend options and resolve property management problems. Effectively negotiate and administer construction contracts. Develop and modify procedures as appropriate. Maintain strong community contacts with the public and private sectors. Ensure the delivery of quality customer service to residents, other clients and the public at large. Communicate effectively both orally and in writing, including audio and visual capacities. Physical Demands and Working Environment The conditions herein represent those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Environment: Work is performed in an indoor office setting and outdoor field environment; travel from site to site; exposure to noise, dust, grease, smoke, fumes, noxious odors, gases, mechanical and electrical hazards, and all types of weather and temperature conditions; work in or around water; exposure to hazardous traffic conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain. Physical: Primary functions require sufficient physical ability and mobility to work in a field environment; to walk, stand and sit for prolonged periods; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movements; to lift, carry, push and/or pull moderate amounts of weight; to operate assigned equipment and vehicles; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. How to Apply Please complete an employment application online at Applications must be received by the time indicated in the posting. This position will remain open continuously until a sufficient number of applications has been received. Oakland Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status. #J-18808-Ljbffr