Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily operations for a Contract position based in Oakland, California. This role focuses on maintaining organized information, strengthening communication with donors and volunteers, and helping the team keep accurate records and activity tracking in place. The ideal candidate is dependable, discreet, and comfortable managing administrative tasks that improve coordination and reporting across the organization.

Responsibilities:
• Maintain and organize administrative records to ensure information is accurate, accessible, and easy to retrieve.
• Support donor relationship efforts by updating records, preparing routine correspondence, and helping track engagement activities.
• Assist with internal and external communications, including responding to inquiries and helping route messages appropriately.
• Coordinate volunteer-related administrative tasks, such as maintaining participation information and supporting follow-up communication.
• Track event details and related documentation to help monitor schedules, attendance, and outcomes.
• Prepare reports and summaries by compiling data from records and administrative systems.
• Perform data entry and database review tasks to improve record quality, consistency, and long-term usability across departments.