Office Administrator

CIFC Overview:

Founded in 2005, CIFC Asset Management LLC (together with its affiliates, CIFC or the Firm) is a global credit manager with $40+ billion in assets under management. CIFC focuses across multiple disciplines including CLOs, structured credit, corporate credit, and opportunistic credit, as well as direct lending. Headquartered in New York, and serving over 400 investors globally, we have approximately 200 employees with over 95 investment professionals averaging 14 years of credit experience. We are guided by a rigorous investment process, with an acute focus on downside risk protection and bottom-up fundamental credit research applied across our disciplines. For more information, please visit CIFCs website at

Position Summary:

The CIFC Administration group reports to the Head Administration Officer and is responsible for providing superior support. The group works together as a team, covering and backing up one another to ensure smooth coverage of all the firms needs.

Responsibilities:

• Greet guests and direct them to appropriate conference rooms
• Contact CIFC host when guests arrive
• Answer incoming calls
• Assist in preparation of marketing materials for meetings (binding books)
• Efficiently maintain conference room calendar
• Provide and facilitate catering for meetings, investor luncheons, etc.
• Liaise with building regarding issues or needs, communicating directly with building maintenance or support personnel
• Register guests with building security
• Serve beverages to guests
• Obtain ID cards for new employees and replacements as needed
• Order business cards for employees
• Sort and distribute mail and packages
• Mail and FedEx (i.e. postage, airbills, Certified Mail, etc.)
• Maintain and tidy copy rooms and pantries
• Orders office supplies and pantry items
• Stock copy rooms and pantries
• Assist other admins with special projects as needed
• Communicate with vendors when equipment repairs are needed
• Assist in coordinating firmwide events

Qualifications:

• Education: Bachelors Degree
• Financial Services experience a plus
• Organized and has the natural ability to multi-task and balance priorities
• Upbeat disposition, eager to assist employees / clients
• Excellent communicator; both written and verbal
• High attention to detail, and dedication to follow tasks through to completion
• Professional presentation, ability to interface with senior executives
• Strong problem-solving skills and work ethic
• Self-starter, ability to take control and manage tasks appropriately
• Knowledge of Microsoft Office Suite; Word, Excel, and PowerPoint