Receptionist

Comfort Systems of Virginia, Inc. (CSV) is the leading provider in commercial HVAC, plumbing, piping, sheet metal, and servicing. Since our incorporation in 2006, we have grown our company 12 times the size and have expanded through Virginia and North Carolina areas.

CSV is one of the fastest growing mechanical groups in this area. We are looking for an experienced full-time employee to assist in managing this growth through supports of our daily operations.

Summary: Individuals must possess positive attitude, the willingness to take initiative, strong work ethic, and a drive for excellence with a relentless pursuit of perfection and keen sense of values, ethics, morals, integrity, and character. Must be able to work well on a team. We are looking for conscientious self-motivated individuals who work well with others and has professional customer interaction skills. Depending on company needs and candidates qualifications, this position may grow into an administrative or project manager assistant in time.

General Information:

Job Type: Full-Time $18.00 - $28.00

FLSA Status: Non-Exempt

EOE, Drug Free Workplace

Normal Work Hours: 8:00 AM 5:00 PM Monday thru Friday - (work days and hours are subject to change to meet the needs of the company)

Education & Experience

High school diploma or equivalent required

Prior experience as a receptionist or in related field

Experience with administrative and clerical procedures

Prior experience working for a construction company preferred, but not required.

Employment Requirements

Ability to pass drug screening(s)

Ability to pass background check

Ability to prove U.S. employment eligibility and provide required documentation for same

Willing to travel as required; while travel is not expected

Able to work extended hours when necessary, nights and weekends when necessary

Must be prompt.

Must have reliable transportation

Must have neat and professional appearance

Must have professional attitude and be reliable

Must have strong work ethic

Primary Role

The Receptionists duties and responsibilities are to ensure that the front desk welcomes guests positively, greet all callers, screen calls, distribute the calls to the necessary extensions and executes administrative tasks with the highest quality standards.

Essential Duties and Responsibilities include but are not limited to the following:

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer multi line phone system, screen and forward incoming calls

Clerical tasks/data entry as assigned

Receiving and properly distributing incoming faxes

Set up conference rooms for meetings

Ensure bathrooms and kitchen area is tidy and presentable

Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. applications, pens and other required forms)

Maintain office security by following safety procedures and controlling access to the building

Order office supplies and keep inventory of stock

Prepare stamps as well as prepare and schedule specialty mailings/pickups (Priority Mail, Overnight Mail, Fed Ex, etc.)

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Other duties as assigned

Requirements

The candidate must demonstrate the following skills/ meet the following requirements:

Work well by themselves or as a team

Consistent, professional dress and manner

Excellent written and verbal communication skills

Excellent organizational skills

Competency in Microsoft applications including Word, Excel, and Outlook

Good time management skills

Hands on experience with office equipment (e.g. fax machines and printers)

Ability to be resourceful and proactive when issues arise

Able to contribute positively as part of a team, helping with various tasks as required

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Physical Requirements

Ability to lift a minimum of 25 lbs.

Ability to sit or stand for long periods of time

Comfort Systems offers a highly competitive employment package. In addition to a competitive wage, we offer health and dental insurance, 401(k), paid time off, holiday pay, training, apprenticeship programs, and advancement opportunities. A drug screening and background check will be performed. Comfort Systems of Virginia, Inc. is an equal opportunity employer. If you would like to find out more about our company and our team, please visit our website at