Executive Assistant

Executive Assistant To The CEO

The Executive Assistant to the CEO provides direct administrative and operational support to the President/CEO and executive leadership team.

This is an excellent opportunity for a recent college graduate or early-career professional looking to gain exposure to executive leadership, healthcare administration, nonprofit operations, and strategic business initiatives.

The ideal candidate is highly organized, professional, detail-oriented, and comfortable working in a fast-paced environment while supporting senior leadership and managing multiple priorities.

Essential Duties & Responsibilities

• Provide administrative support to the President/CEO and executive leadership team
• Manage calendars, schedule meetings, and coordinate appointments
• Monitor and manage incoming communications, including emails, calls, and follow-up items
• Prepare, edit, and organize correspondence, reports, presentations, and meeting materials
• Assist with expense reports, invoices, check requests, and vendor documentation
• Research, compile, and summarize information for executive review
• Coordinate meetings, agendas, materials, meeting minutes, and action items
• Arrange travel accommodations, transportation, and itineraries
• Support special projects and track deadlines, priorities, and deliverables
• Maintain confidentiality of executive, employee, patient, and organizational information
• Support Board of Directors activities, including meeting preparation, documentation, and minutes
• Complete required organizational trainings
• Perform other duties as assigned

Qualifications

Education & Experience

• Bachelor's Degree required
• 13 years of administrative, office, internship, project coordination, or professional experience preferred
• Recent graduates with strong organizational and communication skills are encouraged to apply
• Experience supporting executives, leadership teams, healthcare organizations, or nonprofit environments is a plus
• MS Degree preferred

Required Skills

• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• Ability to prioritize multiple assignments and meet deadlines
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and follow-through
• Self-starter with strong problem-solving skills
• Ability to build relationships with internal and external stakeholders

Technology Skills

• Microsoft Outlook, Word, Excel, and PowerPoint
• Experience preparing presentations, spreadsheets, and reports
• Familiarity with Zoom, Microsoft Teams, Webex, or similar virtual meeting platforms

Additional Requirements

• Valid Driver's License
• Current Auto Insurance
• Reliable Transportation
• Ability to travel between multiple locations throughout the Chicagoland area
• Ability to work fully onsite
• Flexibility to support executive needs outside of normal business hours when required

Physical Requirements

• Regular use of hands, speaking, hearing, and computer equipment
• Frequent sitting, standing, and walking
• Occasional bending, kneeling, or crouching
• Ability to lift up to 20 pounds occasionally

Benefits

• Medical, Dental, and Vision Insurance
• Disability and Life Insurance
• Paid Vacation, Sick Time, and Holidays
• Retirement Plan
• Employee Assistance Program (EAP)
• Employee Discount Programs

Aunt Martha's Health & Wellness is an Equal Opportunity Employer committed to creating an inclusive workplace and providing opportunities for professional growth and development.