Judiciary Secretary 1, Confidential

Job Title

The New Jersey Judiciary Office of Probation Services, Intensive Supervision Program (ISP) is seeking dynamic, detail-oriented individuals...

The Intensive Supervision Program (ISP) is a program designed to treat both adult inmates and juvenile offenders in the community under strict supervision...

REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings...

Example of Duties

• Provide confidential administrative, clerical, and secretarial support
• Schedule meetings
• Coordinate manager's outlook calendar and agendas
• Collect, organize, and analyze information
• Compose routine correspondence and charts
• Manage records coordination
• Coordinate document preparation for grievance and discipline hearings
• Track status of work assignments
• Handle correspondence and mailings
• Communicate facilities concerns with the local contact
• Advise management on personnel issues
• Record and draft minutes of meetings
• Performs other duties as assigned.

Note: Knowledge of Word, Access and Excel would be helpful. Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Ability to use a keyboard, no minimum speed. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures. Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.

Supplemental Information

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.