Administrative Secretary

Job Description

Job Description

The Administrative Secretary provides vital clerical and administrative support to a small team of leadership, including the President, Vice President, and Foreman. This role involves managing confidential information, coordinating communication, and assisting with project-related tasks in a professional aerospace environment. The position offers progressive training to build competence with company-specific technical terminology and support functions such as customer quoting and supplier pricing.

 

Responsibilities

• Manage scheduling and coordinate appointments for leadership
• Handle correspondence and maintain confidential records
• Perform data entry and maintain accurate filing systems
• Provide customer support and respond to inquiries
• Oversee document management and office supply inventory
• Communicate effectively within the team and with external contacts
• Support project tasks involving aerospace specifications and processes
• Collaborate with President and VP on customer quoting and supplier pricing
• Work as a proactive team player within a small leadership group

 

Preferred Qualifications

• 3+ years experience in administrative support
• High school diploma or equivalent
• Proficiency with Microsoft Office applications
• Strong data entry and written communication skills
• Effective time management and organizational abilities
• Scheduling and customer service experience
• Keen attention to detail