Executive Coordinator to the COO

Job Description

Job Description

Mezquite General Contracting / MEZ Restoration

Location: Dallas–Fort Worth (DFW), Texas | International Coordination Required

Position Title: Executive Coordinator to the COO

Employment Type: Full-Time | Exempt

Compensation: Competitive Salary (Based on Experience)

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)
• Profit Sharing

About Mezquite General Contracting:

Mezquite GC is an international general contracting firm specializing in live hotel renovations, Property Improvement Plans (PIPs), capital programs, and complex asset renovations. We operate with a hospitality-first mindset, delivering high-quality construction while maintaining operational continuity and guest experience. Our projects often involve coordination across borders, making precision, discretion, and communication critical.

Position Overview:

We are seeking a highly organized, bilingual (Spanish/English) Executive Coordinator to directly support the Chief Operating Officer. This role serves as a strategic administrative partner, ensuring smooth operational flow, leadership coordination, and international scheduling logistics.

The ideal candidate is polished, proactive, detail-oriented, and comfortable working in a fast-paced construction environment. Construction industry experience is strongly preferred.

Required Qualifications:

• Must be fully bilingual in Spanish and English (read, write, and speak fluently)
• Must possess a valid passport and be eligible for international travel
• Strong written and verbal communication skills
• Advanced organizational and time management abilities
• High level of discretion and confidentiality
• Proficiency with scheduling platforms and Microsoft Office/Google Workspace

Preferred Qualifications:

• Construction industry experience (general contracting, renovation, or project coordination)
• Experience supporting a CEO, COO, or senior executive
• Familiarity with estimating, operations, finance, and field coordination
• International logistics or travel coordination experience

Core Responsibilities:

• Manage and prioritize the COO’s calendar, meetings, and travel logistics
• Coordinate domestic and international scheduling
• Prepare meeting agendas, summaries, action items, and follow-up logs
• Triage inbound communications and escalate as appropriate
• Support cross-department coordination (Estimating, Operations, Finance, Field Teams)
• Draft professional communications to owners, brand representatives, and consultants
• Maintain strict confidentiality and professional discretion
• Track deadlines and ensure accountability on key initiatives
• Provide high-level administrative and tactical support to the COO

Ideal Candidate Profile:

• Highly organized with exceptional follow-through
• Professional, polished, and hospitality-minded
• Comfortable working in construction or project-based environments
• Proactive problem solver who anticipates needs
• Able to manage multiple moving priorities with calm precision

Alternate Titles:

• Executive Assistant to COO
• Bilingual Executive Administrator
• Construction Executive Coordinator
• Senior Administrative Coordinator
• Executive Operations Coordinator
• Project Executive Assistant

Keywords for Job Boards: Bilingual Executive Assistant, Spanish English Executive Support, Construction Administrator, COO Executive Assistant, International Travel Coordinator, Construction Operations Support, Hospitality Construction, Project Coordination, General Contractor Administration, Leadership Support, Capital Projects Administration, Hotel Renovation Support

EEOC Statement:

We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.