Executive Assistant to the COO

Benefits:

Competitive salary

Dental insurance

Health insurance

Training & development

Vision insurance

Executive & Personal Assistant to COO – J National Location: Dallas, TX | Full-Time | In-Person Required

J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer and Sales Team. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.

Key Responsibilities: Are you the type of person who thrives on solving problems before anyone even realizes they exist? Do you love organizing chaos, making things run smoothly, and stepping into any situation with confidence? If so, we’re looking for YOU — our next Executive Assistant.

This is not your standard assistant role. We need a trusted right hand who can juggle multiple priorities, keep projects moving, and anticipate needs in a fast-paced, entrepreneurial environment. Construction Industry experience is a PLUS!!

What You’ll Do:

Communication Whisperer: Draft, edit, and send professional correspondence that makes us shine.

Operational Firefighting: Jump in wherever needed — from organizing travel to chasing down missing documents.

Project Coordination: Track deadlines, follow up with stakeholders, and make sure nothing slips through the cracks.

Confidential Ally: Handle sensitive information with discretion, loyalty, and care.

Efficiency Hacker: Find smarter, faster ways to get things done — and implement them.

Key Skills Needed:

A natural multitasker with an eagle eye for detail.

Resourceful and adaptable — you love figuring things out on the fly.

Strong written and verbal communicator (bonus points if you can make emails sound like poetry).

Tech-savvy: comfortable with Microsoft Office, Google Suite, and project management tools (FieldPulse, QuickBooks, etc. a plus).

Thrives in a fast-paced, ever-changing environment.

A proactive mindset: you don’t just wait for tasks — you anticipate them.

Why Join Us

Be at the heart of a dynamic company with huge growth potential.

Work directly with executive leadership and make a tangible impact every day.

A role with variety — no two days are the same.

Competitive pay, growth opportunities, and the chance to prove yourself indispensable.

If you’re ready to be the calm in the storm, the fixer of problems, and the ninja that makes everything look effortless — we want you on our team.

Preferred Experience:

Background in construction service operations, property management, or personal/executive assistance.

Familiarity with QuickBooks, real estate, or commercial services is a plus.

What We Offer:

Competitive salary based on experience

Positive and supportive work environment

Opportunity to grow with a dynamic team

A role with variety, impact, and purpose