Associate College Resources Analyst

Apply now Job no: 557800 Work type: Staff Location: San José Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time The Associate College Resources Analyst provides financial, travel, procurement, faculty appointments, evaluations, and class scheduling guidance and support to the College of Social Sciences. The Associate Resources Analyst compiles and tracks financial data for the College of Social Sciences and has responsibility of working with CoSS departments on the coordination of the COSS SJSU Online, Winter/Summer Intersession, and Special Sessions programs. The responsibilities include processing temporary faculty appointments and course scheduling for college level programs, administrative tasks associated with faculty recruitment and evaluation; assisting the college and departments with maintaining self-support programs budgets; training and assisting department staff with inputting self-support class schedules and appointing faculty; and tracking enrollments to ensure positive revenue and assisting departments with administrative tasks when needed. This position serves as the first point of contact in the Dean’s office to assist visitors and works with various campus entities as needed. Key Responsibilities Responsible for downloading and filing the account statements for all COSS Dean’s Office level Tower and Research accounts, and inputting transactions into the expense tracking file Ensures that funds are spent in compliance with Fund MOUs requiring knowledge of restrictions and guidelines Secondary reporting responsibility for tracking and reconciliation of Tower and Research and State Operating funds Collaborates with Senior Financial Analyst to prepare Dean’s Executive level summary reports for Tower/Research accounts and Stateside funds on a quarterly basis Responsible for following the SJSU, ABSO and COSS travel guidelines, and using the authorized campus systems to verify and process requests for travel authorization and expense claims to reimburse employees with Tower, Research, and stateside funding. Input information into the travel tracking file maintained for college Prepares and processes purchase requisitions, direct pay and reimbursement claims Interacts with vendors, purchasing, employees and accounts payable to complete all requests Prepares and process Scholarships for Dean’s office accounts in compliance with relevant policies and procedures Provides scholarship schedule information to COSS Departments Administrative staff to ensure paperwork for their own department/school scholarships are prepared, submitted and processed to meet financial aid deadlines Serves as backup to Senior Financial Analyst as liaison to the Academic Affairs Budget Office (ABSO) and to Finance and Business Services (FABS) Maintains the College budget expense tracking file for college level special sessions salaries and expenses Reconciles with Data Warehouse to ensure accuracy of information Collaborates with the Senior Financial Analyst on preparing College level Special Sessions budget projections Assists college department analysts with maintaining their own department special session budget expense tracking files, and with preparing quarterly budget projections Acts as front-line support to the Dean’s Office Team (DOT) Provides support to the college Executive Assistant and Communications Lead for events Assists with dept level programs if there are staff vacancies Knowledge, Skills & Abilities Demonstrates the ability to assess, formulate and evaluate the impact of recommended implementation of procedures and practices Demonstrates ability to provide high level customer service to students, faculty and staff Strong written and oral communication skills Demonstrates ability to work cooperatively and professionally with others Ability to use ingenuity and innovation to conceive new approaches and solutions to address complex problems and issues Ability to perform accurately in a detail-oriented environment Working knowledge of accounting structure and expense accounts Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to extract information from financial software and understand interactions between various funds and accounts Ability to monitor computerized accounting records and to research and correct computer data errors Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to handle multiple work priorities, organize and plan work and projects, including handling multiple priorities simultaneously Ability to communicate with constituents in a professional and respectful manner Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s Degree in a related field Two years of hands‑on experience in financial data collection, analysis, and reporting to support informed decision‑making Proficient in financial systems including PeopleSoft/Oracle or comparable enterprise resource planning (ERP) platforms Advanced skills in Microsoft Office, particularly Excel (including pivot tables), as well as Google Workspace tools (Docs, Sheets) Two years of experience managing academic operations such as course scheduling, faculty appointments (both temporary and permanent), recruitment coordination, and Faculty Services/HR functions Compensation Classification: Administrative Analyst/Specialist; Non - Exempt Anticipated Hiring Range: $5,736/month - $5,850/month (Step 10 – Step 11) CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self‑disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. #J-18808-Ljbffr The California State University