Clerical/Admin - Administrative Assistant

Job Description - Administrative Specialist, Administrative (26001094) Job Description Administrative Specialist, Administrative - 26001094 Description Description : Administrative Specialist Campus Catering Georgia State University Georgia State University is a vibrant community in the heart of Atlanta. At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve! Campus Catering at Georgia State University is seeking to hire an Administrative Specialist . This position ensures customer satisfaction through attendance and monitoring of events, refreshment of food and beverage, location cleanup, and timely assistance of on-site catering requests, questions, or concerns. WHAT MAKES GSU A GREAT PLACE? A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: This position will serves as lead worker at all catering events and fills in during the Catering Manager's absence. DUTIES AND RESPONSIBILITIES INCLUDE: Assists Catering Manager with time management of employees. Completes the delivery, setup, and breakdown of food and beverage, décor, and other necessary items for catering events, both on campus and at satellite locations. Leads the organization and completion of event orders, to include compiling packing lists. Packs equipment and supplies in a timely and organized manner, and leads team to do the same. Maintains knowledge and trains in proper packing and transport techniques for both hot and cold foods. Operates catering vehicles both on and off campus. Completes temperature logs. Ensures customer satisfaction through attendance and monitoring of events, refreshment of food and beverage, location cleanup, and timely assistance of on-site catering requests, questions, or concerns. Ensures cleanliness and organization of catering-related storage areas. Oversees inventory of all related goods, including linen, décor, service ware, and disposable goods on a weekly basis. Coordinates all supply orders with the Catering Manager and ensures consistent stock of all necessary goods. Maintains equipment and coordinates repair with the Catering Manager. Excellent customer service skills. Must be able to stand throughout the day and lift a minimum of 35 pounds on a regular basis. Maintains ServSafe certification and ensures up-to-date knowledge of local, state, and federal foodservice regulations. Must maintain a valid Georgia Driver's license. Performs other duties as assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee09s direct supervisor. Qualifications Qualifications : Minimum Requirements: Bachelor's degree and two years administrative experience; or a high school or GED and six years administrative experience; or a combination of education and related experience. Preferred Requirements: Ability to lift 35 pounds. Flexible schedule to include nights and weekends. Valid GA Driver's License. Physical Requirements: Extended standing, walking, ability to bend, stoop, reach and climb ladders. Ability to work in all temperature conditions. College/Business Unit College/Business Unit: Auxiliary & Support Services Department : PantherDining Location Location: Atlanta Campus Shift : Varies Salary : $43,100 - $51,800 Pay Grade : 16 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting Job Posting: 08/05/26, 6:47:51 PM Closing Date Closing Date : 08/20/26, 3:59:00 AM Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individuals race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status. #J-18808-Ljbffr