Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment.

Responsibilities:
• Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve.
• Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation.
• Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed.
• Provide administrative support for special projects related to financial documentation and operational coordination.
• Arrange travel logistics and prepare expense-related materials to support executive needs.
• Maintain confidential files with care and accuracy while handling sensitive business information.
• Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.• Strong administrative experience with a proven ability to manage files, records, and documentation efficiently.
• Excellent organizational skills and close attention to detail when working with high-volume paperwork.
• Ability to handle confidential financial information with discretion.
• Comfortable working independently and managing tasks with limited day-to-day supervision.
• Clear and detail-focused communication skills, both written and verbal.
• Resourceful approach to problem-solving with the ability to shift priorities as needs change.
• Experience with filing, compiling documents, and document management; accounting experience is not required.