Executive Assistant

Job Description

Job Description

A leading financial services firm in Greenwich, CT, is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have at least six years of executive-level support experience, exceptional communication skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced, professional environment.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and scheduling.

• Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.

• Prepare, proofread, and manage correspondence, presentations, reports, and other business documents.

• Organize internal and external meetings, including conference room bookings, agendas, and necessary materials.

• Handle confidential and sensitive business information with discretion and professionalism.

• Serve as a primary point of contact for internal and external stakeholders, clients, and business partners.

• Manage expense submissions, invoice processing, and other administrative and operational tasks.

• Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run efficiently.

Qualifications

• Bachelor's degree required.

• 6+ years of experience as an Executive Assistant supporting senior executives, preferably within financial services, investment management, private equity, or a similar professional environment.

• Exceptional organizational, time management, and multitasking skills, with the ability to prioritize competing demands.

• Excellent written and verbal communication skills and a polished, professional demeanor.

• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Demonstrated ability to manage confidential information and exercise sound judgment.

• Experience coordinating complex calendars, travel arrangements, meetings, and expenses.

• Proactive, detail-oriented, and capable of working independently in a fast-paced environment.