Executive Assistant

Executive AssistantZeno is seeking a highly motivated Executive Assistant to support 2+ Seattle-based executives as we deliver nuclear battery technology to market by 2027. This role will report to the Chief Operating Officer.In this role you will:Manage complex calendars, scheduling meetings, travel, and events across multiple time zonesPrioritize and coordinate executive commitments, ensuring optimal time managementCoordinate domestic and international travel arrangements, including flights, lodging, and itinerariesOrganize and prepare agendas, briefings, and materials for leadership meetingsMaintain confidentiality and professionalism when handling sensitive company informationTrack action items and follow up on key initiatives to ensure progressSupport board meeting and other VIP event logisticsQualifications & Skills5+ years of executive support or administrative experience in a fast-paced environment (experience in startups, aerospace, or energy sectors is a plus)Strong command of Microsoft Office Suite, experience with Confluence/Jira is preferredEfficiently manage multiple tasks and competing priorities in a dynamic work environmentExceptional written and verbal communication skillsDemonstrate discretion and sound judgment in handling highly confidential, sensitive, and privileged informationHigh level of professionalism with exceptional attention to detailCollaborate across organizational workstreams to coordinate priorities, drive alignment, and support cross-functional initiativesJob FunctionsPosition requires in-office presence in Seattle (South Lake Union) on Tuesdays, Wednesdays, and Thursdays, remote work is optional on Mondays and Fridays.Travel: Travel is required, up to 10%Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)Physical exertion and/or requirements: Minimal, with ability to safely lift up to 15 poundsRepetitive work: ProlongedSpecial Senses: Visual and audio focused workWork Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./dayCompensation and BenefitsThe anticipated salary band for this position is $100,000 - $125,000. The final job level and compensation will be determined by various factors such as a candidate's relevant work experience, years of relevant experience, skills, qualifications, certifications, and other business considerations.In addition to competitive compensation, we also offer a generous benefits package, which includes:Stock optionsFlexible paid time off401k plan with employer match16 weeks of paid family leave11 observed company holidaysEmployer HSA contributionsLife insuranceTransit benefits to put toward commuting expensesMedical, dental, and vision insuranceRelocation assistanceProfessional developmentEmployee recognition programCompany-sponsored ClassPass benefit to support employee wellnessDog friendly officePhysical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.Export ControlApplicants for employment at Zeno Power must be a U.S. person. The term "U.S. Person" means (i) a U.S citizen or U.S. national; or (ii) any natural person who is a U.S. Lawful Permanent Resident (i.e., holds a Green Card), as defined by 8 U.S.C. 1101(a)(20) or as a "protected individual" defined by 8 U.S.C. 1324b(a)(3) (i.e., admitted as a refugee or is granted asylum).