Project Support Coordinator

We're seeking an experienced Project Coordinator to support large, fast-paced engineering and construction projects by coordinating project documentation, communications, reporting, meetings, and administrative activities. This role is ideal for professionals who thrive in a highly organized environment, enjoy working with cross-functional teams, and have strong project coordination and reporting experience. This is a contract-to-hire opportunity with long-term growth potential. Key Responsibilities Coordinate communication between project teams, vendors, suppliers, and clients. Prepare meeting agendas, meeting minutes, presentations, reports, and project documentation. Manage project setup activities and maintain project records and documentation. Monitor project schedules, milestones, deadlines, and action items. Coordinate onsite and offsite project meetings, stakeholder meetings, training sessions, and project reviews. Maintain project training records and ensure compliance with project requirements. Obtain required document approvals and maintain both electronic and paper filing systems. Review invoices, expense reports, trip tickets, and project billing documentation for accuracy and compliance. Coordinate IT resources and office support for project personnel. Assist with project cost forecasts, monthly progress reports, AR follow-up, and unbilled project issues. Support preparation of client contracts and subcontract agreements. Assist with project closeout documentation and administrative activities. Generate project reports, including PPS reports. Develop and maintain project procedures and support continuous process improvements. Perform additional project coordination duties as assigned while ensuring compliance with company policies and standards. Qualifications Education & Experience Bachelor's degree with 8+ years of related experience; OR Associate degree with 10+ years of related experience; OR High School Diploma/GED with 11+ years of related experience. Required Skills Strong project coordination or project administration experience. Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Access . Excellent organizational, communication, and multitasking abilities. Strong attention to detail and problem-solving skills. Ability to work independently while supporting multiple project priorities. Experience coordinating documentation, meetings, schedules, reporting, and project records. Comfortable interacting with stakeholders at all organizational levels. #J-18808-Ljbffr The Planet Group