Administrative Assistant- Project Support

Job Description

Job Description

Administrative Assistant- Project Support

Do you enjoy staying organized, helping things run smoothly, and being the person others can count on to keep operations moving? 

We are a family-owned business looking for a dependable and friendly Administrative Assistant to support our front office, and project efforts.

This full-time role was created to support our continued growth and strengthen daily operations. We’re looking for someone who is organized, adaptable, and comfortable stepping in where help is needed.

This role is ideal for someone who enjoys reviewing documents, ensuring accuracy, staying organized, and helping projects stay on track from start to finish.

Location: Tempe, AZ
Schedule: 8am-4pm Monday–Friday | Full-Time

What You’ll Do

• Support daily front office operations and general administrative tasks
• Enter, update, and verify information in company databases, spreadsheets, and project tracking systems.
• Perform quality control checks on project files, reports, and data before final submission to clients and municipalities.
• Coordinate with field and office teams to identify and correct documentation discrepancies.
  
• Assist leadership and team members with various administrative needs
• Take on additional responsibilities as the role continues to grow

What We’re Looking For

• 1–2 years of office or administrative experience preferred but not required
• Strong attention to detail and ability to identify errors or inconsistencies.
• Comfortable with data entry and working in spreadsheets
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Professional and friendly communication skills
  
• Positive attitude, willingness to learn, and ability to work independently and as part of a team.

Wha t We Offer

• Full-time, stable schedule — no nights or weekends
• Health benefits for you and your family
• Paid time off, paid holidays, and a floating holiday
• Supportive, team-oriented family business environment where your contributions are valued
  
• Opportunity to develop new skills and grow with the company long-term

To protect job seekers from fraudulent recruitment activity, please be aware that our legitimate job openings are published only on Indeed, Glassdoor, and ZipRecruiter . If you see a position advertised elsewhere, it may not be authorized by our company. We encourage applicants to verify job opportunities through our official channels before sharing personal information.