Full-Time Human Resources Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

HR Coordinator / Recruiting & HR Administrator

Position Overview

We are seeking a detail-oriented and organized HR Coordinator / Recruiting & HR Administrator to support the companys day-to-day human resources and recruiting operations. This role is ideal for someone who enjoys administrative coordination, candidate interaction, process management, and helping create a positive employee experience.

The position works closely with company leadership to support hiring, onboarding, employee documentation, benefits administration, and HR process coordination across a growing multi-location manufacturing and design organization.

This is an execution-focused role with opportunities for growth as company systems and processes continue to evolve.

Key Responsibilities

Recruiting & Hiring Support

• Post and maintain job openings through the ATS and recruiting platforms
• Review resumes and applications for minimum qualifications
• Coordinate candidate communication and interview scheduling
• Conduct initial phone screens for select positions
• Coordinate background checks, references, and pre-employment screenings
• Assist with recruiting events, job fairs, and employee referral programs
• Maintain recruiting records and candidate pipelines
• Support hiring managers and leadership throughout the hiring process

Onboarding & Employee Administration

• Coordinate onboarding for new hires, including paperwork, orientation scheduling, and system setup coordination
• Maintain onboarding and offboarding checklists
• Prepare employee files and maintain accurate HR records
• Track employee documentation, certifications, and required trainings
• Assist employees with HR forms, basic policy questions, and benefits information

HR Operations & Coordination

• Maintain HR calendars, reporting schedules, and meeting coordination
• Support HRIS, ATS, and employee record management
• Assist with handbook updates, policy distribution, and documentation processes
• Help maintain confidential digital and physical employee files
• Support payroll and benefits coordination with finance and vendors

Benefits & Compliance Support

• Assist with benefits administration and open enrollment coordination
• Track compliance trainings and required acknowledgements
• Support workers compensation documentation and leave tracking
• Help maintain compliance documentation for multi-state operations
• Coordinate routine HR reporting and audit preparation

Employee Experience & Culture

• Help foster a positive and professional workplace culture
• Support employee engagement initiatives and internal communications
• Assist with company events, trainings, and employee recognition efforts
• Support exit interview coordination and feedback collection

Qualifications

• 13 years of experience in HR, recruiting, office administration, or related support roles preferred
• Strong organizational and administrative skills
• Excellent written and verbal communication abilities
• Ability to maintain confidentiality and professionalism
• Comfortable managing multiple priorities and deadlines
• Digital proficiency with and/or the ability to learn Google Workspace and HR systems/ATS platforms
• Experience with HRIS or applicant tracking systems is a plus
• Manufacturing or multi-location experience is helpful but not required

Candidate Attributes

• Highly organized and dependable
• Positive and service-oriented attitude
• Strong follow-through and attention to detail
• Comfortable interacting with employees at all levels
• Eager to learn and grow within HR operations

Compensation & Benefits

• Full-time position
• Salary: $50,000 annually
• Benefits and growth opportunities available based on company structure and eligibility

About the Role

This role is a great opportunity for someone who enjoys supporting people, improving organization, and helping teams operate effectively. The HR Coordinator / Recruiting & HR Administrator will play an important role in supporting hiring efforts, employee experience, and daily HR operations while helping build scalable systems for future growth.