Administrative Assistant, TV/Film/Visual Media

Job Title

Assisting the Film, TV, & Visual Media Department

About the Company

BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.

About the Role

Assists the Film, TV, & Visual Media department by performing primarily administrative duties.

Functions of the Job

• Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
• Communicates regularly with BMI staff, BMI affiliates and foreign societies via telephone and in writing
• Researches copyright and royalty matters
• Prepares reports, questionnaires and correspondence
• Provides required business documents
• General office duties (i.e., phones, faxing, filing, etc.)
• Assist with special projects, as required
• Screens incoming calls and responds appropriately following established procedures and guidelines.
• Contributes to organizing and maintaining files and contact database.
• Generates expense reports, check requests, value letters and department related correspondence.
• Assists with special projects and event coordination.
• Researches information on composers, songwriters, publishers, films, television and soundtracks as needed.
• Greets scheduled visitors.
• Assists with workshops, including; videotaping, securing supplies, and on-site participation.
• Regular attendance; schedule flexibility to support special events as needed outside of normal business hours.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

Position Qualification Requirements

Education: Bachelor's Degree or equivalent preferred.

Experience: Minimum two years' administrative experience.

Skills and Abilities

• Strong administrative and organizational skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office
• Must have great customer service skills; problem solving and troubleshooting skills.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred
• Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management.
• Able to work independently and with good judgment
• Ability to prioritize multiple assignments to meet deadlines, including special projects and events
• Strong typing and proofreading skills
• Working knowledge of the music industry, preferred

Benefits & Perks

We take care of our people, here's what you can expect when joining the team:

• Medical, Dental, and Vision Insurance
• 401K with employer match on 100% of the first 4%.
• Flexible Spending Accounts
• Hybrid Office Schedule & Remote Friday's
• Short-Term & Long-Term Disability Benefits
• Paid Vacation & Sick/Personal Time
• Paid Volunteer Time Off
• 12 Paid Holidays
• Summer Half-Days
• Company Paid Life Insurance
• Up To 12 weeks Paid Parental Leave
• Tuition Assistance Program
• Commuter Benefits (New York)
• Employee Resource Groups
• Entertainment discounts and access to BMI concerts and events in our offices
• Employee appreciation events and holiday parties hosted at all office locations