Chief of Staff

Chief Of StaffThe Chief of Staff serves as a partner and operational right hand to the US President & CEO, enabling effective leadership across the organization and ensuring seamless alignment with the Japan parent company. This role is central to driving governance excellence, organizational rhythm, and cross-functional execution across all functions of the US business.The ideal candidate brings a blend of commercial pharmaceutical experience, exceptional organizational and project management skills, and a deep appreciation for Japanese business culture — ideally with direct experience working in or with Japanese organizations, or proficiency in the Japanese language.ResponsibilitiesExecutive Governance & Meeting ManagementOwn the end-to-end planning, preparation, and follow-up for all key governance forums, including the Executive Committee, Extended Leadership Team, Board meetings, and ad hoc leadership sessionsDevelop structured agendas in partnership with the CEO, ensuring alignment on priorities, pre-reads, and clear decision frameworksDrive rigorous follow-up on action items, decisions, and commitments arising from all governance meetingsServe as the connective tissue across leadership to ensure accountability and momentumJapan Headquarters AlignmentCoordinate and manage monthly reporting cycles to Japan headquarters, ensuring high-quality, timely, and accurate submissionsCreate clear traceability of key content and decisions made in the US governance for parent organizationAct as a key liaison between the US affiliate and Japan HQ, facilitating clear communication, culturally sensitive messaging, and aligned expectationsNavigate organizational and cultural nuances between the US and Japan to foster productive cross-border relationshipsPreferred: Leverage Japanese language proficiency to support direct engagement with Japan-based stakeholdersStrategic Planning & Project ManagementSupport the CEO in translating strategic priorities into actionable plans with clear owners, milestones, and metricsTrack progress against the US affiliate's corporate, strategic and operational objectives; surface risks and opportunities proactivelyLead or co-lead special projects and initiatives as directed by the CEO or Executive committee, often spanning multiple functionsApply rigorous project management methodologies to ensure on-time, high-quality deliveryDigital Operations & Knowledge ManagementArchitect and maintain a digital platform (e.g., SharePoint, Teams, or equivalent) to centralize governance materials, project tracking, reporting, and leadership communicationsDrive adoption of digital tools across the leadership team to improve transparency, efficiency, and collaborationDesign dashboards and reporting frameworks that give the CEO and leadership team real-time visibility into business performance and prioritiesCross-Functional Leadership & CommunicationPartner closely with Finance, Commercial, Medical, Regulatory, HR, and other functions to synthesize inputs, resolve roadblocks, and coordinate integrated planningPrepare high-quality executive communications, including PowerPoint presentations, briefing documents, and memos for internal and external audiencesSupport CEO communications — town halls, leadership updates, and external stakeholder messaging — ensuring clarity, consistency, and impactRepresent the CEO's office with professionalism and sound judgment across all interactionsQualificationsRequiredBachelor's degree in Business, Life Sciences, or related field (advanced degree preferred)12+ years of progressive experience in the pharmaceutical or biopharmaceutical industryStrong project management skills with experience managing complex, cross-functional initiativesExceptional PowerPoint and executive presentation skills — able to synthesize complex information into clear, compelling narrativesOutstanding written and verbal communication skillsHigh degree of organization, attention to detail, and ability to manage multiple priorities simultaneouslyProven ability to work effectively with senior executives and across all levels of an organizationStrong work ethic, personal accountability, and a bias toward actionDemonstrated commercial background (sales, marketing, market access, or business development)PreferredExperience working within or alongside a Japanese company or parent organizationProficiency in Japanese (business-level or higher strongly preferred)Familiarity with Japanese business culture, governance norms, and reporting expectationsExperience implementing or managing digital collaboration platforms (e.g., Microsoft 365, SharePoint, Smartsheet, AI Tools, or similar)Experience in a Chief of Staff, Strategy, or Business Operations roleCompetenciesCompetency - DescriptionCross-Cultural Agility |Bridges US and Japanese ways of working with respect and effectiveness |Influence Without Authority|Drives alignment and accountability across functions without direct reporting lines|Communication Excellence |Crafts clear, concise, and impactful messages for diverse audiences |Digital Fluency |Leverages technology to drive efficiency and organizational transparency |Execution Discipline |Follows through rigorously; closes the loop on commitments |Executive Presence |Represents the CEO's office with professionalism and sound judgment |Additional InformationThe base salary range for this full-time position is $285,000 - $300,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this roleEEOShionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans. All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law. It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling View phone number on click.appcast.io or by sending an email to View email address on click.appcast.io.