Part Time Office Manager- Beauty

Job Description

Client Overview : A growing luxury beauty and skincare company specializing in premium products and innovative skincare solutions. The company offers a collaborative, fast-paced work environment with a focus on quality, organization, and employee experience.

This role is part time- Monday-Thursday in office 9am-3pm.

Role Overview : The Office Manager will oversee daily office operations, ensuring the workplace remains organized, well-stocked, and running efficiently. This role will manage office supplies, facilities, vendor relationships, employee onboarding logistics, IT coordination, and internal events. The position will also provide administrative support to senior leadership and assist with retail meetings, product shipments, and cross-functional projects.

Office Manager Responsibilities:

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• Oversee daily office needs, maintain a clean and organized workspace, manage office supplies and kitchen inventory, and coordinate purchasing and replenishment orders within budget.
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• Prepare workspaces for new hires, coordinate laptop setup and system access with external IT vendors, and manage equipment orders, shipments, repairs, replacements, and returns.
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• erve as the primary point of contact for building management, coordinate maintenance and cleaning services, oversee repairs and deliveries, and ensure the office remains safe and presentable.
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• Organize monthly team gatherings, celebrations, and internal events, managing catering, budgets, décor, setup, and gifting.
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• Coordinate meeting logistics, prepare presentation materials and product samples, arrange catering and travel as needed, and manage the packing, shipping, and tracking of materials for retail partners.
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• Assist senior leadership with scheduling, meeting coordination, expense tracking, and special projects.
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• Manage company credit card expenses, upload receipts into Expensify, and maintain accurate expense records.
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• Track company product inventory, coordinate replenishment needs, and support projects related to office operations, onboarding, and employee experience.
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Office Manager Qualifications:

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• 3+ years of experience in office management, office coordination, or administrative support; experience within the beauty, luxury, or consumer goods industries is a plus.
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• Strong organizational and multitasking skills, with the ability to manage competing priorities and follow through on details.
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• Creative, resourceful, and proactive, particularly when coordinating events, employee gatherings, and gifting.
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• Excellent written and verbal communication skills, with the ability to work effectively with executives, vendors, employees, and building management.
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• Proficiency in Microsoft 365 or Google Workspace and experience coordinating IT setup, equipment deployment, and basic troubleshooting with external IT providers.
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• Experience managing vendors, purchasing, inventory, and budgets.
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• Familiarity with expense management platforms such as Expensify is preferred.
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• Professional and discreet when handling confidential information.
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• A service-oriented, hands-on approach with the ability to take initiative and adapt to changing priorities.
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• Ability to lift up to 25 pounds for deliveries, office supplies, and event setup.
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