Project Coordinator

About Us Eagle Fire Inc. is a leading provider of fire protection and life safety solutions serving commercial, industrial, government, and institutional customers throughout the Southeast. Since 1987, Eagle Fire has built a reputation for delivering high-quality fire sprinkler, fire alarm, special hazards, and life safety services while investing in the growth and development of our employees. Why Work With Us In addition to competitive compensation and benefits, employees enjoy: $2,000 Employee Referral Program Tuition Reimbursement Employee Assistance Program 10 Paid Holidays Career Growth & Advancement Opportunities Industry Training & Development Long-Term Stability with a Growing Organization 401K with match Position Summary The Project Coordinator is responsible for supporting project and operations teams through organization, scheduling, documentation management, permit coordination, customer communication, and overall administrative project support. This position serves as a key operational support role within the office and helps ensure projects are properly organized, documented, and progressing efficiently from start to finish. This role is ideal for someone who is highly organized, detail-oriented, confident in communication, and comfortable operating in a fast-paced construction or skilled trades environment. Essential Responsibilities Review incoming projects and organize project documentation and workflows Coordinate project-related administrative activities to support Project Managers and operations teams Process and track project submittals, closeout packages, warranty documentation, and other required project records Assist with permit coordination and documentation tracking Coordinate with CAD/design teams to ensure drawings and supporting documents are prepared and distributed appropriately Maintain accurate project files, schedules, tracking logs, and billing documentation Follow up with customers, vendors, field personnel, and internal departments regarding project updates and outstanding items Assist with scheduling labor, inspections, service work, and project activities Attend project review meetings and help track action items and project updates Support overall office operations and help maintain organization across active projects Qualifications Prior experience in project coordination, construction administration, service operations, or skilled trades environments preferred Strong organizational skills with the ability to manage multiple projects and priorities simultaneously Excellent written and verbal communication skills Ability to communicate confidently and professionally with internal teams, customers, and vendors Strong attention to detail and follow-through Proficient with Microsoft Office Suite including Outlook, Excel, and Word Experience with permitting processes, construction documentation, or project workflows is a plus Self-motivated, dependable, and able to work effectively in a fast-paced office environment Working Conditions Primarily office-based environment in Nashville, TN Standard business hours with flexibility based on operational needs Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to occasionally lift office materials or supplies up to 15 pounds Eagle Fire Inc. is an Equal Opportunity Employer and Drug Free Workplace. #J-18808-Ljbffr Gilder Search Group