Administrative Coordinator

Benefits:

Competitive salary

Paid time off

Training & development

Location: Houston, TX Schedule: Full-Time | Monday-Friday | 8:00 AM – 5:00 PM

About Us

National Alliance Project is a nonprofit organization committed to strengthening our communities through education, outreach, advocacy, and meaningful partnerships. We are seeking an organized, dependable, and detail-oriented Administrative Coordinator to help support the daily operations of our growing organization.

If you enjoy staying organized, helping people, coordinating projects, and keeping an office running smoothly, we'd love to hear from you.

Position Summary

The Administrative Coordinator is responsible for supporting the day-to-day administrative and operational needs of the organization. This position works closely with leadership to coordinate office operations, maintain organizational records, assist with events, process payments and invoices, communicate with vendors, and provide administrative support for fundraising and community initiatives.

Responsibilities

The successful candidate will:

Provide administrative support to the leadership team

Manage calendars, meetings, and meeting minutes

Answer phones, emails, and general inquiries

Maintain organized digital and physical filing systems

Process invoices and assist with payment processing

Track vendor contracts and maintain vendor relationships

Assist with grant research, applications, and reporting

Maintain grant and project deadlines

Coordinate fundraising and community events

Schedule volunteers and assist with event logistics

Assist with donor and CRM database maintenance

Create flyers, newsletters, and promotional materials

Schedule and manage social media content

Assist with email marketing campaigns

Maintain organizational policies and administrative procedures

Perform other administrative duties as assigned

Qualifications

Required

High school diploma or GED

Administrative, office management, or nonprofit experience

Excellent organizational and time management skills

Strong written and verbal communication skills

Ability to manage multiple priorities with minimal supervision

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Professional and dependable work ethic

Ability to maintain confidentiality

Preferred

Experience with any of the following is a plus:

Grant writing or grant administration

Event planning and coordination

CRM software (Salesforce, Bloomerang, DonorPerfect, or similar)

Canva or Adobe Creative Suite

Constant Contact or Mailchimp

Social media management

Bilingual (English/Spanish)

We're looking for someone who is:

Highly organized

Detail-oriented

Self-motivated

Friendly and professional

Comfortable working independently

Passionate about serving the community

Adaptable in a growing nonprofit environment

Physical Requirements

Primarily office-based

Occasionally lift up to 25 pounds for event setup

Valid driver's license and reliable transportation preferred