Engineering Administrative Coordinator

Position Description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County the third most populated county in the United States with a population in excess of 4.7 million including the City of Houston the nations fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county which consist of approximately 1500 channels totaling nearly 2500 miles in length as well as more than 60 regional stormwater detention basins totaling more than 10000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:
The District is seeking qualified candidates for the role of Engineering Administrative Coordinator who will be responsible for performing a wide variety of administrative duties to support the Engineering Division including providing support for purchasing and processing requisitions.

Essential Functions & Duties:

Invoice & Financial Processing

• Receive invoices obtain appropriate approvals and route to District Finance for payment.

• Use District Financial Application (DFA) to track actual expenditures against the budget.

Data Records & Reporting

• Maintain detailed records.

• Update various internal reports collect and compile data and perform follow-up as necessary.

Document Preparation Editing & Quality Review

• Proofreads outgoing materials for grammar spelling required signature(s) and conformance with established policies and procedures.

• Prepares scans routes and tracks various contractual documents and correspondence for submittal for approval by the Harris County Commissioners Court.

• Compose type and edit letters memos reports and other documents.

• Sort scan copy fax and file hard copy department documents and correspondence.

Policy Application & Completeness Review

• Apply department policies and procedures in determining completeness of applications forms records and reports.

Public Interaction & Customer Service

• Interact extensively with the public and District employees both in person by telephone and by email in a courteous and professional manner.

Additional Responsibilities and Duties

• Update and maintain calendars for employees and contractors.

• Assume additional responsibilities as required adapting to the evolving demands responsibilities needs and objectives of the district.

Harris County is an Equal Opportunity Employer



you need special services or accommodations please call or email .



This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

Education:

• High school diploma/ GED or equivalent

Experience:

• Two (2) years of verifiable experience in secretarial/administrative support or related field.

Licensure:

• Valid Class C Texas Drivers License

Knowledge Skills and Abilities:

• Solid knowledge of modern office procedures (scanning filing and record keeping) computer operations and software applications and strong typing skills.

• Requires a high level of confidentiality judgment personal responsibility and dependability.

• Requires good diagnostic and troubleshooting skills to solve work problems.

• Requires good analytical skills in applying guidelines policies and precedents and in adapting standard methods to fit facts and conditions.

• Requires the ability to efficiently manage a variety of concurrent responsibilities.

• Work independently and with a team in an office environment with limited supervision relative autonomy and general review.

• Be a self-starter; assume ownership in setting goals organizing work and completing assigned tasks.

• Utilize good time management skills and effectively prioritize and schedule multiple tasks and initiatives.

• Use proper grammar correct spelling and punctuation simple formats and filing systems.

• Effectively communicate with coworkers the general public the industry and governmental representatives.

• Solve simple mathematical problems that may be required in normal work situations.

NOTE : Qualifying education experience knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

General Information

Position Type:

• Regular Full Time

Hours:

• 40 hours per week

Salary:

• To be discussed at the interview

Location:

• Engineering 9900 Northwest Freeway 77092

Physical Demands & Environmental Exposure:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Frequent standing and walking; prolonged sitting for extended periods of time.

• Frequent sorting filing shelving and handling of documents books files file drawers and related materials and equipment
  required for clerical operations.

• Occasional stooping bending reaching lifting and carrying items up to 15 pounds ascending or descending stairs.

• Work is performed indoors in a normal office environment with acceptable lighting temperature air conditioning and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Required Experience:

IC