Event Planner

hackajob is collaborating with Vanguard to connect them with exceptional professionals for this role.

Conference and Event Planning (CEP) has an exciting opportunity for an Event Planner who can support world class event experiences varying in goals, size, and audience. To be successful in this role we are looking for event planning experience and/or project management experience. Strong organizational skills are required.

This role requires an ability to drive outcomes and to cultivate differences by welcoming diverse perspectives and solutions in a fast-paced environment. This person should exude a growth mindset, be proactive and a strong team player.

If you are interested in joining the CEP family and being part of a highly functioning, self-motivated team of event professionals that keep raising the bar in all aspects of the role, then this could be the perfect role for you.

This role will report directly into Casey McCrudden.

If you would like to learn more about this position, we will be hosting a 45-minute informational session on July 7th at 11:00 ET. If you would like to attend, please email Casey McCrudden and she will add you to the session.

Core Responsibilities

• Delivers conference and event planning services of medium complexity and/or provides support for assigned sections of a larger, more complex initiative.

• Coordinates and executes a variety of assigned and unassigned tasks to plan, schedule, coordinate, and manage meeting and event logistics. Assists decision makers in planning and troubleshooting pre-event, day-of event, and post-event. Tracks event budget and discusses with event sponsors and managers as budgetary concerns arise.

• Supports presenters through on-site and virtual support. Tracks and communicates post-event reporting and follow-up activities to appropriate parties. Gathers pre- and post-event data for analysis. Helps inform future business decisions using data reports, anecdotes, and industry best practices as appropriate.

• Delivers clear, timely, and accurate communications. Seeks to align event planning activities with business objectives and/or marketing plans.

• Fosters effective communication and partnership with external partners. Liaises between internal and external partners as needed.

• Ensures Vanguard protocol is followed throughout any administrative or logistical activities. Surfaces issues to appropriate parties proactively.

• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years related work experience.

• Undergraduate degree or equivalent combination of training and experience.

Additional information

This role includes travel up to~30% to support on-site events.

This role is based in PA only.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.