Office Assistant

Benefits:

401(k)

Competitive salary

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Office Assistant

CLAY – Custom Millwork & Furniture Manufacturing

Manchester, Connecticut

Position Summary

CLAY is seeking a reliable and organized Office Assistant to support the daily operations of our custom millwork and furniture manufacturing business. This role is responsible for helping maintain an efficient office environment by supporting administrative tasks, customer communication, scheduling, and general office coordination.

The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, project-driven environment. This position works closely with ownership, office staff, production team, vendors, and customers to help keep projects and operations running smoothly.

Key Responsibilities

Administrative Support

Answer incoming phone calls and respond to emails professionally

Greet customers, vendors, and visitors

Assist with filing, scanning, and organizing office documents

Maintain organized digital and physical project files

Support daily office operations and administrative tasks

Assist ownership and staff with scheduling and coordination

Customer & Vendor Communication

Communicate with customers regarding appointments, scheduling, and project updates

Coordinate with vendors and suppliers regarding deliveries and orders

Route inquiries to the appropriate team members

Maintain professional communication across all departments

Project & Office Coordination

Assist with organizing project paperwork and documentation

Help coordinate deliveries and installation schedules

Track purchase orders, invoices, and approvals

Update spreadsheets and internal tracking systems

Support general office organization and workflow

Accounting & Clerical Support

Assist with invoicing and payment tracking

Support accounts payable and accounts receivable processes

Enter data into QuickBooks or company systems

Help organize receipts, purchase records, and office expenses

Qualifications

Required

2+ years of office, administrative, or customer service experience

Strong organizational skills and attention to detail

Excellent communication and interpersonal skills

Proficiency with Microsoft Office and Google Workspace

Ability to multitask and prioritize responsibilities

Professional, dependable, and team-oriented attitude

Preferred

Experience in construction, manufacturing, cabinetry, millwork, or related industries

Familiarity with QuickBooks or accounting software

Experience supporting scheduling or project coordination

Desired Traits

Highly organized and dependable

Positive attitude and willingness to learn

Strong follow-through and accountability

Comfortable working in a fast-paced environment

Self-motivated and proactive

Able to communicate clearly and professionally with customers and vendors

Compensation & Benefits

Competitive hourly pay or salary based on experience

Paid time off and holidays

Opportunities for growth within the company

Performance-based advancement opportunities

Schedule

Full-time *(Flexible hours may be offered following 90 day review)

Monday–Friday

In-person at our Manchester, CT location

Why Join CLAY?

CLAY specializes in high-end custom millwork and furniture projects where craftsmanship, organization, and attention to detail matter. We’re looking for dependable team members who take pride in supporting a growing business and helping deliver exceptional work from start to finish.